The project is in cooperation with the Ministry of Youth and Sports and funded by the World Bank and the Dutch Government
Active Psychological and Emotional Training Program for Employees in National Cultural Industries
Qualifications & Preferred Skills
Responsibilities Finance
Years of experience: 3- 5 years of work experience in relevant fields, preferably within the NGO sector.
Knowledge of Procurement and Supply Chain procedures.
Highly organized and detail-oriented with strong analytical, reasoning, and problem-solving skills.
High level of integrity and attention to detail.
Good interpersonal skills and ability to work in a team.
Good communication skills and ability to build rapport with communities and participants.
Ability and willingness to travel around the project locations as required.
Excellent written and verbal English and Arabic skills.
Strong computer skills in MS Word, Excel, PowerPoint, and email applications Qualifications and experience
Tasks
Manage the Petty Cash and keep an accurate daily record of all cash transactions.
Pay staff and contractors salaries and entitlement of suppliers
Distribute training stipend for participants
Perform daily cash count to ensure the cash balance is accurate.
Provide cash advances to staff for pre-approved procurement, training, and travel expenses and review expense reports to ensure accurate reconciliation and documentation to settle advances.
Keep an up-to-date Allocation Table for the mission and forecasts
Follow the daily/monthly expenses for all the project activities
Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded, and that policies and guidelines including specific grant/donor requirements are followed.
Ensure that all expenses include the necessary supporting documentation and are properly coded and authorized.
Ensure that all supporting documents of payments made, and cash received, are stamped ‘PAID’, filed properly, and kept in a secured location.
Prepare Payment Vouchers- PVA, CR, and General Journal-GJ vouchers on daily basis.
Prepare checks and bank transfers for authorized payments as instructed by the supervisor.
Carry out banking activities and payments to vendors as instructed by the supervisor.
Prepare bank reconciliations to ensure the balances are accurate and all the payments in the bank statements are accounted for.
Assist in the recording of transactions into the accounting system
Ensure internal control of the master list of all physical assets in youth centers and conduct physical verification of inventory and assets on a regular basis as instructed by the supervisor.
Maintain the financial filing system in an organized, complete, and efficient manner.
Ensure strict confidentiality of all financial information including bank and cash balances.
Assist during month-end and year-end financial reporting and audits as directed by supervisor.
Procurement :
Carry out procurement for goods and supplies in accordance with established policies and procedures and donor requirements
Identify sources for supplies and services, send out requests for quotations, and complete all procurement documents in a timely and accurate manner (purchase requisition forms, requests for quotations, goods received notes, delivery notes, etc.)
Develop and maintain a database for suppliers /vendors for reference purposes and conduct regular market surveys on prices.
Prepare a price database for the frequently needed and expected items and update it with actual prices of the market on weekly basis and share it with the meant staff to be used by the staff for filling PRs.
Provide quality assurance on supplies and ensure that Ryada LNGO is getting “value for money” in all its purchases and services.
Organize and keep the procurement documents filed and ready for audits at any time.
Ensure that any repair and maintenance needs of the training centers are addressed in a timely, efficient manner.
Ensure that all goods received are recorded, stored, and allocated in accordance with the established procedures.
Ensure the timely and efficient delivery of goods and supplies to training centers in Ninawa
General Logistics:
Track utility usage and payments for youth centers in Mosul and Tal kaif (electricity, water, maintenance fees, generators, garbage, internet service, etc.) and prepare payment requests in the financial system as per respective contracts and invoices.
Ensure that any repair and maintenance needs of the youth centers are addressed in a timely, efficient manner.
Maintain an efficient filing system for procurement and logistics documents.