Finance Manager – Roving Various Countries

Position: Finance Manager – Roving Various Countries

Location: to be defined according to needs

Reporting Relationship: Country Representative and the technical supervision of the Regional Finance Manager

Application deadline: 07/05/2024

Starting date: according to programme needs

ROVING PROFILES

WeWorld is searching for Roving Finance Manager profiles with strong experience in program financial management and with field experience. Short-listed candidates will be contacted for an interview and the selected candidates will receive an induction and training on WeWorld Finance manuals, tools and procedures.

The selected candidates will be required to be available for short-term or mid-term field missions and occasionally remote support.

Job description

The Finance Manager will work under the direct responsibility of the Country Representative and the technical supervision of the Regional Finance Manager.

The specific responsibilities for each deployment will be defined according to each context. The general tasks may include:

GENERAL ADMINISTRATION

• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
• Monitor grant administration to ensure compliance with reporting and expenditure requirements
• Supervise compliance of administrative documents and their proper filing
• Ensure the smooth flow of administrative information and data to the HQ
• Supervise flow of administrative information from project partners and the compliance with MoU

ACCOUNTING

• Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
• Supervise cash and bank balance checking process when closing the monthly accounts

FINANCIAL REPORTING

• Being responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
• Ensure the compliance of financial reports with donors and internal rules and procedures

BUDGET AND PLANNING

• Collaborate with the Country Representative, Program Coordinator, Project Managers to develop budgets according to donors regulations
• Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
• Collaborate with the Project Managers, Sector Coordinators, Logistics Coordinator to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects; comply to the flexibility rule
• Monitor financial flows of the projects
• Anticipate financial risks, present budget updates and mitigation plans and report them to the Country Representative
• Coordinate the preparation and constantly monitor/update of core budget and provide an analysis to the Country Representatives focusing on gaps and risks
• Participate with the country coordination team in reflecting on the evolution of the mission, and the programming of new projects and/or reorientation

AUDIT PROCESS

• Collaborate to the management of financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities
• Prepare information and be directly responsible for any assessment/audit performed by donor on WeWorld administrative procedure

OPERATIONAL

• Supervise administrative and finance local personnel to complete routine tasks
• Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency
• Follow-up payments from donors and financial project close-out (contract liquidation)

ESSENTIAL REQUIREMENTS

1. Qualifications and Knowledge
2. • Knowledge of administrative procedure of the main donors (UE, ECHO, AICS, UN)
3. • Fluency in English and/or French
4. • Knowledge of Italian will be considered and asset
5. • Full professional competency in Microsoft Office, especially Word, Excel and Outlook

Professional experience

• At least 3 years of specific experience in finance/administrative positions in the international cooperation sector
• Previous experience in administrative and financial management of emergency projects
• Experience of representation to institutions and participation in coordination meetings
• Experience in budget management and monitoring of logistics procedures

Skills and Abilities

• Planning, reporting, monitoring and evaluation skills

• Organization and teamwork skills

• Ability to support and train staff to enhance skills

• Proactive and dynamic attitude

• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts

• Good listening and communication skills

• Positive attitude to work, self-reflective, motivated, inspired, collegial

• Strong commitment to the Mission of WeWorld

• Demonstrates integrity with regards to NGO values and ethical standards

• Displays cultural, gender, religion, nationality and age sensitivity and adaptability

• Treats all people fairly without favoritism

WHAT WE OFFER

Type of contract: short-term or medium-term assignments are possible, according to programme needs

Economic conditions: to be defined according to the candidate’s profile and WeWorld Compensation Policy

Other conditions: Travels, accomodation and health insurance covered

WHO WE ARE

We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 27 countries around the world, including in Italy, with more than 165 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

We operate in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years.

We believe in a world where everyone has equal opportunities and rights and we work everyday to make it happens. Join us.