Finance Manager / Specialist GHT-HST

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib’s Global Humanitarian team (GHT) is looking for a HST Finance Manager / Specialist

Duty station: at a Novib Country Office that suits best (Cambodia, Laos, Tunis, Niger, Nigeria, Somalia, Uganda and Vietnam); subject to visa and work permit.

Type of appointment: Fixed-term national Contract

Contract duration: year (with possibility of renewal)

Work schedule: Full-time or part-time (depending the working hours of the country))

Reports to: Country Director, with Matrix mngt to GHT HST Program Manager

Roles reporting to this position: 2 HR Officers and 1 HR Assistant

Salary & Scale: According to the national salary scale (B2)

Start date: As soon as possible

Deadline for applications: 21 June 2024

OBJECTIVE OF THE POSITION

The Finance Manager/Specialist is in charge of the overall financial management of the “Humanitarian System Transformation through Local Humanitarian Leadership” Program (HST Program in short). This 16.8 million euro program (including 15% ICR), which runs for 42 months between 2024 and 2027, is financed by the Dutch Ministry of Foreign Affairs, Department for Stability and Humanitarian Aid, under the Strengthening the Humanitarian System Grant Policy Framework.

The main objective of the Finance Manager/Specialist for the Humanitarian System Transformation through Local Humanitarian Leadership Program is to ensure sound financial management throughout the duration of the program. This includes overseeing all financial aspects of the program, such as budgeting, monitoring, reporting, auditing, and forecasting processes. The Finance Manager/Specialist is responsible for maintaining financial controls, ensuring compliance with donor regulations, and providing guidance and capacity-building support to Oxfam country offices and indirectly partners. Ultimately, the goal is to support the successful implementation of the program by ensuring effective financial management and adherence to budgetary and donor requirements.

It is foreseen that this position will be managed by the HST program’s senior program manager, who is part of the GHT. Final management lines will be confirmed upon appointment of the role.

KEY RESPONSIBILITIES

• Oversee all financial aspects of the HST Program, including budgeting, transfers and income receipt, monitoring and controlling, reporting, auditing, and forecasting processes.
• Develop, implement, and monitor project budgets to ensure adherence to project plans and donor requirements. Coordinate budget adjustments as needed. Make sure transfers to the 6 country offices and other global partners have been done on time.
• Establish and maintain robust financial controls to prevent losses and ensure budget utilization. Provide guidance on short-term and long-term financial planning decisions.
• Prepare and share Budget versus Actuals with the project team and inform the team of any variances.
• Prepare comprehensive financial reports for donors, ensuring compliance with donor requirements, Coordinating with project team and timely submission.
• Identify financial risks and opportunities and develop strategies to mitigate risks. Coordinate with relevant units to address financial challenges and improve financial management processes.
• Provide training and capacity-building support to Oxfam country offices and (indirectly) partners on financial management best practices and compliance with Oxfam Novib and donor requirements.
• Collaborate with Oxfam country office financial officers and project managers, and other stakeholders to ensure coordinated financial management across the program. Coordinate with external auditors and relevant units within Oxfam to facilitate the annual audit process.
• Ensure compliance with donor regulations and contractual requirements related to financial management. Develop a deep understanding of donor requirements and provide guidance to colleagues and partners involved in the project.

WHO ARE WE LOOKING FOR? You have:

• a University degree (masters or equivalent) in financial management, business administration, accounting, or a related field.
• At least 10 years of experience in financial management or financial controlling positions, preferably in project-based international humanitarian/development organization and / or global network.
• Strong financial analysis and planning skills, with the ability to interpret financial data and make informed decisions. Excellent communication and interpersonal skills, with the ability to work effectively in a team-oriented environment.
• Good training and capacity enhancement skills.
• Sound knowledge of Local Humanitarian Leadership agenda and opportunities and challenges of working with a wide array of local and national partner organizations.
• Experience managing programs/projects of a similar budget size.
• You possess strong organisational skills and can show a proven track record in coordinating multi-country, multi-stakeholder projects.
• You have the ability to work in a project oriented manner in a changing organization, taking all the interests of the involved stakeholders seriously and remaining strongly focused on the end results;
• You work independently, are pro-active and a problem-solver; you are result-driven, have strong organizational skills and a structured approach.
• Ability to work directly and over distance with colleagues / partners.
• Excellent command of written and spoken English.
• Based in one of the ON EA countries (for close proximity to other financial staff working with ON EA financial system) but willingness and ability to travel to the Program’s countries and other locations relevant to achieving the Program’s objectives.
• Comprehensive understanding of donor contract management, financial project management, sub-granting and contexts of operation in least-developed, low- and middle-income countries.
• Experience in a complex, networked international organization.
• Excellent communication and social skills and are a team player.
• Willing and able to travel to different countries, sometimes at short notice.
• Experience and knowledge of relevant financial IT systems

WORKING AT OXFAM NOVIB

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
• At Oxfam Novib, we work according to the Feminist Principles – Oxfam Policy & Practice.
• Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.
• We believe flexible working is key to building the future, so we are open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as 3 – 4 days per week office based.

How to apply

Do you believe that this is the job you are looking for? Then we would be glad to receive your application!

Be aware that only applications received before the closing date 21 June 2024 and submitted via our application portal will be taken into consideration. Click this link to apply.

ADDITIONAL INFORMATION

• If you have questions regarding the position, please contact InternationalHRBusinessSup@oxfamnovib.nl
• Only applications received before the closing date 21 June 2024 and submitted via our application portal will be considered.
• Only applicants shortlisted for a post will be contacted.
• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
• At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
• Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.