Finance Officer

tendersglobal.net

Job Description

The Finance Officer is required to review budgets, budget amendments, grant agreements, and relevant documents submitted by YHF partners. Monitor project implementation through spot checks, periodic financial reporting, and audits; obtain outstanding reports and assess them in line with grant agreements. Provide guidance and training on budget preparation, financial reporting, and budget changes for implementing partners.

Key Duties and Responsibilities:

Ensure effective financial review and advise on project and budget agreements.

Verify Implementing Partners (IP) financial documentation as required.
Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, and compliance with the UNFRR and Country-based Pooled Funds (CBPF) Guidelines
Review and advise on project budget and grant agreements.
Review and advise on budget amendments and no-cost extension requests.
Review audit financial reports ensuring compliance with the signed agreement and project budget.
Maintain a complete, accurate, and updated detailed list of disbursements to IPs.
Regular follow-up with IPs to obtain financial reports.
Review of interim and final financial reports and confirm the amount for additional disbursements.
Initiate the process to ensure disbursements as required and follow up on any reimbursements.
Conduct financial spot-checks in line with operational modalities.
Prepare financial analysis for standard and ad-hoc reporting requirements.
Ensure timely financial reporting in compliance with donor requirements.
Conduct the capacity assessment of partners who passed the first step of the Eligibility process (Due Diligence) to gauge their capacity and assign them with an appropriate risk profile backed up by a comprehensive report based on a review of the partner’s systems, practices, and documentations.
Perform other related duties, as assigned by the Head of the Humanitarian Finance Unit and by the Finance Officer.
Maintain complete and current cash flow records for the Fund.

Ensure implementation of financial management strategies and adapt processes and procedures.

Liaise with the Administration Unit on tracking of expenses processed by the Administration Unit and regularly produce and monitor the expenditure reports to inform further decision-making related to cost plan.
In close coordination with the Finance Manager, prepare a financial analysis of the fund allocations for donor reporting, YHF annual report, and the fund dashboards.
Conduct partner sensitization on YHF procedures and guidelines for accessing grants, working with the Grant Management System (GMS), and complying with the United Nations Financial Regulations and Rules (UNFRR) and the Guidelines for Country-Based Pooled Funds (CBPF) through participation in meetings and workshops.
Maintain the HFU petty cash, record all expenses in UMOJA, and ensure reconciliation of the cashbook with the physical cash in the safe.
Work closely with the Funding Coordination Section (FCS) Finance in New York on financial reports, budget reviews, payments, and refunds.
Assist HFU staff and YHF stakeholders regarding queries on budget, financial reports, payments, refund and deposit-related issues;
Provide guidance and advice on finance-related CBPFs guidelines, internally (HFU, FCS, etc.) and externally.
Liaise with relevant OCHA sections at HQ.
Provide effective administrative services
Support the Pooled Fund Manager and Head of the Unit in liaising with companies carrying out contractual services on behalf of the HFU, and provide support and information as and when required.
Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets and the YHF in general.
Document and file all financial documents like spot-check reports, audit reports, refund payments, and financial authorization for recording purposes and future reference.

Qualifications:

Education:

A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required.
Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

Up to two (2) years (with a master’s degree) or two (2) years (with a bachelor’s degree) of experience in finance and accounting/administration, crisis/emergency program management, Humanitarian Affairs, grant management or another related area is required.
At least two years of experience with a UN organization or an NGO is preferred,
Experience in project budgeting and proposal writing is desired.
Experience with auditing and/or financial spot-checking of partners is an advantage.
Experience and knowledge of accounting systems, procurement, and grants management is desirable.
Excellent command of Office suite applications (Word, Excel, Access, PowerPoint) is required.
Proven abilities in data collection, compilation, analysis, and reporting with the ability to write in a clear and concise manner and effective oral communication is desired.
Experience and Knowledge of project cycle management is desirable.

Language requirements