Finance Officer

Job Overview/Summary:

The Finance Officer performs the day-to-day finance operations. Under the supervision of the Finance Manager, s/he will provide support to the Finance team and will be responsible for preparing financial statements, maintaining cash controls, and other daily tasks of the finance team. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and Legislation. The position is based in Warsaw, Poland.

Major Responsibilities but not limited to:

Specific duties

• Maintain Custody of petty cash. Make Payments as necessary and update cash book.
• Review Purchase Orders (POs) and Purchase Requisitions (PRs) for proper coding and budget adequacy.
• Submit expenditure spreadsheets on or before 3rd of every subsequent month.
• Review all payment documents for proper and adequate back up.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with IRC procedures and guidelines.
• Review expenditure spreadsheets for accuracy and completeness.
• Prepare and upload bank payments in bank interface.
• Prepare cash and bank reconciliations.
• Ensure that statutory deductions are paid on time to avoid any penalty.
• Forward to the payroll focal person every month, outstanding personnel advances and charges related to personnel unique number (D7) for recovery. Ensure that advances taken in each month are liquidated appropriately.
• Liaise with Supply Chain, Administration, HR and Program staff.
• Support the Senior Finance Officer and Finance Manager (Partnerships) on the daily tasks.

Finance/Budgeting

• Act always in accordance with local law and standards of accounting practice.
• Review with the objective of gaining a clear understanding of budget guidelines and instructions.
• Review funding allocations to enable proper guidance to programs and proper coding.
• Provide training to program staff on finance issues.
• Receptive to training provided and to develop his or her technical and professional competence.

Common duties

• Attend and participate in training identified/organized by your supervisor.
• Follow any new procedures and guidelines designated in circulars by the Country Director.
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
• Perform other duties as may be assigned by your supervisor.

Security/Communication

• Communicate with the Finance team on security issues within the office and outside the office.
• Report to the Finance Lead on any irregularities that occur within the IRC main and field offices on policy and procedures.

Key Working Relationships:

Position Reports to:Finance Manager
Position directly supervises:  N/A

Minimum Qualifications:

Job Requirements:

• Accounting or Finance qualification/degree from recognized College/Institution.
• Minimum of two years of accounting or finance experience. Previous relevant experience with International NGOs is highly desirable.
• Computer literate significant experience in Microsoft Excel, Outlook, Microsoft Teams.
• The candidate should be mature, with a stable personality and ability to maintain confidentiality.
• Fluency in written and spoken English, Polish would be a strong asset.
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Must have the right to work in Poland.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and makes sure policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality: The IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.

Diversity and Inclusion: At the IRC, our diverse clients, partners, and staff have the power, voice, and agency to shape programs and operations. We actively work to end all forms of systemic discrimination and foster an inclusive working environment where everyone feels respected, heard, valued, and supported. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. The IRC encourages women to apply and work with us to reach the people most in need of humanitarian assistance, such as women, widows, and children. The IRC is committed to providing a decent and safe work environment that considers needs of women in the workplace, including through maternity leave and safety protocols.