Finance Officer

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

The Opportunity

The position holder will be responsible to Document Review, Payment Preparation and Reporting.

Payment Documents review (50%)

• Review Local Travel advance requisitions
• Review Project advances
• Review Air Ticket payment
• Review Vehicle Rental payments
• Review DHL payments
• Review Hotel & Related payments
• Review Purchase & Work orders
• Review Petty cash replenishments.
• Review Consultancy Service, Translation service, Audit Service, Maintenance Service of Office Equipment, etc. payment accurately.
• Review Paper Printing & Design Services, Visibility Printing & Design Services, etc. payment accurately.
• Review the payment of Office, Warehouse, Expatriate Residential rent, GPA Insurance, Medical insurance, etc. 

Payment Preparation (30%)

• Prepare summary sheet by staff for income tax deductions and submit to finance assistant
• Prepare summary sheet by staff for Pension contributions scheme and submit to the finance assistant
• Prepare a summary sheet monthly by the vendor for withholding tax and submit it to the finance assistant
• Prepare a summary sheet for stamp revenue and submit it to the finance assistant
• Prepare cost-sharing lists by staff and submit it to the finance assistant.
• Prepare summary sheet by staff for Provident fund scheme and submit to finance assistant.
• Prepare summary sheet by staff for savings and Loan repayments and submit to finance assistant.

Monthly Reporting (20%)

• Share and prepare part of the quarterly and year-end schedules/reports related to the area of the job assigned.
• Prepare monthly external vendor’s reports with the form from ERCA and upload them online to ERCA’s website.
• Perform other activities by self-initiative and /or instructed by the supervisor.

The Individual

Qualifications/ experience essential:

• BA degree in Accounting
• 3 to 5 years of relevant work experience (after graduation)
• Directly relevant professional experaince (e.g. payment processing)
• Sound analytical and problem-solving capability;
• Ability to influence others’ behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks, etc.
•  In-depth knowledge of project processes, procedures, and systems.
•  May require the ability to communicate technical concepts clearly to a non-technical audience.

Languages required

• Fluency in the English language is essential
• Knowledge of Local Languages is a desirable

Please click here to review the full job description: Link

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Location: Addis Ababa, Country Office

Type of Role: Definite term Contract

Reports to: Finance Coordinator

Grade: C2

Closing Date: October 27, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.