The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
IRC Senegal is seeking to fill the position of a Finance Officer based in Dakar. The Finance Officer shall report to the Finance Coordinator of Dakar regional office.Working hand in hand with the Finance Co-Ordinator, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP) procedures and donor compliance.
Major Responsibilities Cash & Bank payments processing:
- Proceed with cash and bank journals bookkeeping
- Review multi-currency cashbooks as well as cash and bank reconciliation monthly.
- Perform timely preparation of all monthly bank accounts and cash reconciliations.
- Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
- Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart.
- Ensure that a supervised petty cash counts are performed every Friday.
- Ensure that the statutory deductions are reviewed and processed before the 15th of the following month
- Compile and forward Expat monthly salary deductions to HQ
- Compile and forward National staff monthly salary deductions to Human Resources
- Maintain and complete the bank statement daily to avoid bank overdrafts
Payment Processing
- Prepare all cash and bank payments after ensuring completeness and accuracy of supporting documents attachment on payment requests
- Ensure adherence to the delineation chart for all authorizations on payment and purchase requests
- Oversee the payment turn-over period to avoid delays in handling requests submitted to finance
- Review national payroll to ensure accuracy of the data and tax compliance.
- Check that all documentation complies with IRC procedures and policies before any disbursement.
Treasury and Cashflow Management
- Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Coordinator.
- Work closely with the Finance Coordinator to ensure that there is sufficient bank reserves at all times for all bank accounts.
- Ensuring that all banks are immediately updated on changes to bank signatories.
- Oversee bank correspondences.
- To act as a bank agent for the IRC Dakar Office.
- Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
- Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
Document Management
- Review internal system of record retention to ensure compliance with IRC policy and the local laws.
- Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
- Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.
- Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver.
- Control access to financial records to authorized staff only.
Other
- Represent Finance during tender committees.
- Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
- Conduct Finance Orientation for the new hires at the IRC Dakar Office.
- Any other duties as may be assigned by supervisor
Minimum Qualifications:
- A bachelor’s degree in Finance/Business Administration.
- At least 02 years of Finance and Accounting progressive experience. Experience in a NGO is an added advantage.
- Proficiency in Microsoft office software with a bias in Ms. Excel, PDF and other collaboration tools and preferably having a working knowledge in ERP is an added advantage.
- Should be willing, ready, and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
- Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment
- Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
- Excellent interpersonal, organizational, and time management skills.
- Ability to work in and as a team.
Demonstrated Skills and Competencies:
- Good communication skills
- Ability to understand and apply instructions or suggest alternate proven methods to move projects or requests forward
- Ability to prioritize work based on importance
- Ability to build working relationships and bring about cooperation from leadership and working teams
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.