Finance Officer

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Description

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• Ensure that all spending is within the project expenditure approval, and no cases of expenses above budget or expenditure ceiling occur at the project/account group level.
• Ensure that all spending is valid and complies with the IFRC procedures and reject any payment requests or working advance clearances for non-compliant expenses.
• Support the implementation of finance policies, processes, and procedures.
• Support the implementation of internal and external audit recommendations.
• Ensure that a financial risk assessment is conducted for project proposals.
• Ensure that a strong internal control environment is maintained, including appropriate segregation of duties.
• Ensure that all expenditures are within approved operating budgets or ceilings.
• Improve existing processes and establish adequate internal controls.

• Manage the funds and financial assets of the field operation, under the overall direction of the Field coordinator and the Finance & Admin Delegate – Morocco. This will include cash flow and cost control management as well as the management of payments, cashier, bank.
• Manage the monthly financial cycle, within the deadlines, without significant error and maintain the accuracy of the numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operations.
• Preparation of operating and programme budgets, providing advice to the Field coordinator on budgetary matters.
• Provide an analysis of actual expenditures against budgets with their respective comments on variances (if any) and recommendations.
• Manage the day-to-day processing of transactions in accordance with established procedures.
• Manage the cash and bank payments and the provision of accounting services.
• Perform the month-end financial closing process.
• Provide expertise and advice to project management on an ad hoc as required basis on financial management matters pertaining to operations and programmes.
• Monitor financial key performance financial indicators on a monthly basis and provide advice and/or instruction to managers as to how to improve.

• Prepare financial reports for management purposes.
• Prepare donor financial reports, on an ad hoc, as required basis.
• Support programme and year-end audits.
• In collaboration with the Finance & Admin Delegate, monitor the rate of implementation of appeals, monitor compliance with donor requirements, and support the timely production of financial reports.

• Monitor timely transfers of funds to the field and payments to vendors.
• Make sure there are enough financial resources in the field bank account.
• Prepare accurate and timely cash requests.
• Ensure timely reporting and invoicing.

• Ensure that all related transactions are validated according to policies and procedures.
• Ensure that all accounting transactions are properly authorized and supported by valid supporting documentation.

• Represent the IFRC on an ad hoc as required basis at meetings with members and donors.
• Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant finance matters.

• Supporting member National Society development in matters of expertise (i.e. records keeping, accounting, financial reporting and financial management).
• Duties applicable to all staff
• Work actively towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

• Relevant university degree in financial management accounting – Required
• Professional qualification in finance or accounting – Required

• Minimum 5 years of prior professional experience in accounting and finance management – Required
• Minimum 2 years of prior experience working with a humanitarian organization, in a finance function, preferably in an emergency response setting – Preferred
• Experience in working in an international environment, preferably with the United Nations or similar organization – Preferred
• Extensive experience of budget preparations, cash-flow statements & financial plans, preferably with IFRC – Required
• Experience in emergency response setting – Preferred
• Extensive experience of writing narrative & financial reports – Required

• Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing) – Required
• Experience of and ability to use manual accounting systems – Preferred
• Excellent professional communications skills – Required
• Strong organizational skills, methodological and logical approach to tasks and problem solving – Required
• Ability to organize, analyze and synthesize large amounts of information – Required
• Able to present financial information clearly, orally and in writing – Required

• Fluent spoken and written Arabic and/or French – Required
• Good command of English – Required

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