Finance Officer

tendersglobal.net

Job Description

The Finance Officer – Field is responsible to provide accounting services, ensure sound internal control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure which are related to the operations the incumbent is deployed to.

In close cooperation with the Finance & Admin Delegate and under the supervision of the Field Coordinator & the Regional Finance and Administration Unit, the Finance Officer – Field will be in charge of IFRC budgeting & financial planning, financial management and monitoring of income and expenditure for all the Federation programmes under the Emergency Appeal/Country plans deployed to support.

In addition to the accounting services, the post holder will provide a general support and advice to the field coordinator on all programme related financial issues from the budgeting to the final evaluation of the delegation and also provide efficient financial management.
Job Duties and Responsibilities:
Risk Management and Internal Control:

Ensure that all spending is within the project expenditure approval, and no cases of expenses above budget or expenditure ceiling occur at the project/account group level.
Ensure that all spending is valid and complies with the IFRC procedures and reject any payment requests or working advance clearances for non-compliant expenses.
Support the implementation of finance policies, processes, and procedures.
Support the implementation of internal and external audit recommendations.
Ensure that a financial risk assessment is conducted for project proposals.
Ensure that a strong internal control environment is maintained, including appropriate segregation of duties.
Ensure that all expenditures are within approved operating budgets or ceilings.
Improve existing processes and establish adequate internal controls.

Financial Management:

Manage the funds and financial assets of the field operation, under the overall direction of the Field coordinator and the Finance & Admin Delegate – Morocco. This will include cash flow and cost control management as well as the management of payments, cashier, bank.
Manage the monthly financial cycle, within the deadlines, without significant error and maintain the accuracy of the numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operations.
Preparation of operating and programme budgets, providing advice to the Field coordinator on budgetary matters.
Provide an analysis of actual expenditures against budgets with their respective comments on variances (if any) and recommendations.
Manage the day-to-day processing of transactions in accordance with established procedures.
Manage the cash and bank payments and the provision of accounting services.
Perform the month-end financial closing process.
Provide expertise and advice to project management on an ad hoc as required basis on financial management matters pertaining to operations and programmes.
Monitor financial key performance financial indicators on a monthly basis and provide advice and/or instruction to managers as to how to improve.

Financial Reporting:

Prepare financial reports for management purposes.
Prepare donor financial reports, on an ad hoc, as required basis.
Support programme and year-end audits.
In collaboration with the Finance & Admin Delegate, monitor the rate of implementation of appeals, monitor compliance with donor requirements, and support the timely production of financial reports.

Cash and Treasury Management:

Monitor timely transfers of funds to the field and payments to vendors.
Make sure there are enough financial resources in the field bank account.
Prepare accurate and timely cash requests.
Ensure timely reporting and invoicing.

Job Duties and Responsibilities:
Validating Transactions:

Ensure that all related transactions are validated according to policies and procedures.
Ensure that all accounting transactions are properly authorized and supported by valid supporting documentation.

Communications:

Represent the IFRC on an ad hoc as required basis at meetings with members and donors.
Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant finance matters.

National Society Development:

Supporting member National Society development in matters of expertise (i.e. records keeping, accounting, financial reporting and financial management).
Duties applicable to all staff
Work actively towards the achievement of the Federation Secretariat’s goals.
Abide by and work in accordance with the Red Cross and Red Crescent principles.
Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education:

Relevant university degree in financial management accounting – Required
Professional qualification in finance or accounting – Required

Experience:

Minimum 5 years of prior professional experience in accounting and finance management – Required
Minimum 2 years of prior experience working with a humanitarian organization, in a finance function, preferably in an emergency response setting – Preferred
Experience in working in an international environment, preferably with the United Nations or similar organization – Preferred
Extensive experience of budget preparations, cash-flow statements & financial plans, preferably with IFRC – Required
Experience in emergency response setting – Preferred
Extensive experience of writing narrative & financial reports – Required

Knowledge, Skills and Languages:

Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing) – Required
Experience of and ability to use manual accounting systems – Preferred
Excellent professional communications skills – Required
Strong organizational skills, methodological and logical approach to tasks and problem solving – Required
Ability to organize, analyze and synthesize large amounts of information – Required
Able to present financial information clearly, orally and in writing – Required

Languages:

Fluent spoken and written Arabic and/or French – Required
Good command of English – Required

Source: https://www.ifrc.org/jobs/details.html?nPostingId=12176&nPostingTargetId=129265&id=PZ8FK026203F3VBQB79LO79OB&LG=UK&languageSelect=UK&mask=newtempconfig

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