finance Officer

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Description

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• Reviewing cost and PO Invoice supporting document and creating into the DRC Dynamic
• Following up pending invoice into the system and inform budget holder the status of the invoice
• Review staff expenses report such Travel cost, periderm and Etc
• Booking partner expenses into DRC Dynamic on monthly basis  
• Monitor the liquidity levels of the field offices and ensure that the cash requests are done on time.
• Prepare staff insurance journals and share with finance team leader for review.
• Post cost POs through DYN to reconcile payments.
• Recording Inter-company Journals and settling them on time.
• Support Finance Assistant for completion of financial scans on monthly bases
• Coordinate with the area finance staff to ensure adequate liquidity request, compiled, and forwarded to Finance Manager.
• Review outstanding advance and follow up with the relevant staff to ensure advances are cleared within approved time frame.
• Participate monthly closing into the Dynamic System
• Oversees and support the work of Finance Assistant in Beletweyne
• Cooperate and collaborate Area finance coordinator and country finance team
• Update financials and share with finance Team leader for review and uploading to the SharePoint

• Support to Finance Team leader develop budgets for DRC Somalia offices (Master budget) and ensure all data are accurate.
• Conduct Monthly BFU/TDL reviews & monitor actual spending and advice AM/PMs to avoid overspend and plan on underspending properly.
• Review donor budgets from area operation offices & support program team and support on same.
• Support the Finance Team Leader in budget re-alignment
• Support Finance Team Leader/Special/Manager in preparation of Interim/final donor reporting.
• Support to prepare Partner financial reporting.

• Minimize financial risks by ensuring that DRC financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Check on the completeness, accuracy and validity of information regarding payment documents during field visits & during review of scanned vouchers.
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.,    
• Support to Review and monitor partners’ financial reporting /capacity building also provide   additional technical assistance to partners as necessary to maintain high standards of compliance.
• Participate in conducting trainings for staff in the field offices and develop their technical skills by ensuring all processes related to organizational policies, donor guidelines and governmental requirements are adhered to.
• Support Finance Manager in internal and external audit process.

• Coordinate with Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC is following same.
• This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis.
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.

• At least one-two year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
• University degree in Finance/Accounting/Commerce/Business Administration. (Technical College (Govt. approved)
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• Ability to prepare basic training modules on accounting management and conduct on the job trainings.
• Ability to prepare donor budgets will be an advantage.

• Fluency in written and spoken Somali & English.

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