Finance Officer

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Description

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• Summary of Key Functions  
• Implementation of operational strategies and procedures
• Support to management on the UNOPS Travel Management Tool 
• Management of financial services and supervision of TADA/Travel Team 
• Facilitation of knowledge building and knowledge sharing

• Full compliance with UN/UNOPS rules, regulations, and policies related to review/approval of travel payments, recording/reporting and follow-up on audit recommendations; 
• Implementation of effective internal controls related to travel reimbursement as well as contributes/provides feedback on future system improvements for further efficiency gains in consultation with BSSC Management and the Policy Owner.

• Timely review and approval of travel related AP vouchers for accuracy and completeness, ensuring that the DSA/travel entitlement amounts and travel related expenses are calculated and documented correctly
• Coordination of the year end closure for travel related expenses processed through the the UNOPS Travel Management / TADA tool
• Monitor travel related overpayments and prepare monthly reconciliation reports for follow ups with budget owners in compliance with IPSAS.
• Advise travelers on travel policy and seek opinions from the policy owner on complex travel cases regarding reimbursables
• Monitoring and analyze travel data and propose additional system or process controls where needed
• Prepares recurring, ad-hoc and special travel payment reports as requested by supervisor.  
• Prepares statistical reports on workflow/processes as requested by the supervisor/BSSC management.  
• Maintains and updates the DSA rates as per ICSC website on the Travel Authorization and DSA Automation tool
• Assists BSSC Management in providing clarification and response to queries and observations of auditors (both internal and external).  
• Monitor and review the performance of the Travel Management / TADA tool and draft proposals for system improvements 
• Review and appropriate recommendations from stakeholders of the UNOPS Travel Management / TADA tool to be used for future system developments

• Monitoring and analysis of financial services and recommendations for changes in policies, systems and procedures to ensure services are aligned with changing business needs and objectives 
• Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Management of the BSSC Jira travel inquiry portal, ensuring that the service level agreements/response times on service delivery are being met by BSSC TADA/Travel. 
• Provides oversight, ensuring compliance by team members with existing policies and best practices.
• Participate and support future recruitment of new travel member
• Provision of performance appraisal of team members in the BSSC DSA Team.
• Provide training and onboarding material to new team members.
• Drafting of correspondence and internal procedural directives/standard operating procedures (SOPs) in consultation with direct supervisor related to TADA/Travel financial activities.

• Organization of training for field office personnel on TADA/Travel-related topics.
• Communicate/update of traveling personnel and travel focal points on issues and procedural changes on TADA in coordination with the policy owner
• Sound contributions to knowledge networks and communities of practice.
• Analyzes queries received through the BSSC Jira travel inquiry portal and produces adequate training material for travelers/users of the TADA system. 
• Synthesis of lessons learnt and best practices in travel.

• Master’s degree (or equivalent) in Finance or Public Administration, or related fields is required.  
• A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree.

• A minimum of 1 year of relevant experience in administration of travel management or approval of travel related payments is required.
• Experience in the usage of computers and Google software packages (G-Suite) or MS Microsoft Office Suites is required.
• Knowledge of UN rules and regulations on travel is an asset. 
• Supervisory experience is desirable.

• Fluency in written and oral English is required.  
• Knowledge of a second UN working language is desirable.

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