Finance Officer

Job Purpose

This post is responsible for ensuring the delivery of effective and timely accounting, financial, and treasury services (if required) of IFRC Yemen’s project financial management.

The IFRC Yemen Country Delegation is the duty station of this position.

Job Duties and Responsibilities

Policies and Procedures

• Have a deep understand of the financial and administrative federation policies and procedures.
• Advise project staff in the appropriate interpretation of the policies and procedures.
• Provide feedback to staff on documentation submitted with incorrect coding or inadequate supporting documentation.
• Provide feedback to his/her line manager or the Regional Head,Finance and Administration on improvements in policies or procedures.

Financial Reporting

• Performs a periodic review of the transactions posted to the projects to ensure they are accurately entered into the accounting system.
• Monitor donor reports list and submit the complete report prior to the due date.
• Verifies that the transaction process occurs according to the IFRS (International Financial Reporting Standards), the IFRC policies and procedures, and they comply with the donor requirements.
• Provide information about the status of reports to the finance analyst.
• Prepares income or expenditure reallocations to ensure that the reports are ready to submit (when it is necessary)

Budgeting

• Provide technical assistance and advice to the project managers and/or program staff during budget preparation and/or revision.
• Provide analysis of actual expenditures vs. budgets with respective comments on the variances (if there are any) and recommendations to the project manager and program staff.

Validation of transactions

• Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization policy and other procedures.
• Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation.
• Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget.
• Follow up with the project manager or unit staff on the timely submission of the forecasts, journal of expenditures, expense claims, and other documents.

Treasury (if applicable)

• The post will be responsible for the monthly cash request analysis submission.
• Ensure there are sufficient funds.
• Preparation of bank account reconciliations
• Conduct petty cash counts (surprise or planned)
• Ensure that daily, weekly, and monthly petty cash counts are being done.
• Ensure that the payments are done on a timely basis.
• Coordinate the opening and closing of bank accounts.

Job Duties and Responsibilities (continued)

Supplementary Services (if applicable)

• Validate the Partner National Societies (PNS) transactions related to providing supplementary services.
• Ensure the accuracy of the booking of these transactions.
• Prepare the draft invoice and ensure the content matches the supplementary services report.
• Do the necessary corrections if required after the finance analyst has provided his/her feedback.
• Liaise with the PNS in case of technical questions.
• Ensure all the bookings related to services provided have been reflected in the accounting.

Shared Office and Service Costs (if applicable)

• Provide technical support to the project managers during the preparation of the shared office and service costs budgets.
• Gather the required information to fill in the calculation spreadsheet.
• Explain to each project manager the related function and the results of the analysis.
• Coordinate revisions of the budgets or rates when it is required.
• Provide the interpretation of the management report to the Head of the Country Delegation

Accounting verification

• Book all the transactions in the accounting system after the appropriate review.

Balance Sheet items review and reconciliations

• Ensure the same amount that was counted matches the amount reflected in the accounting system.
• Provide reconciled account statements of the outstanding balances of staff and/or National Societies
• Ensure that other balance sheet items are reconciled (e.g., prepayments, guarantee deposits, supplier balances, etc.)
• Coordinate that corrections are done on a timely basis.

Month-end closed routines

• This post will support if required, the month-end close routines within the deadlines.

Financial Analysis

• Prepare ad-hoc financial analysis per the projects’ demand under his/her portfolio.
• Interpret financial key performance indicators to the project managers and provide quality advice to improve the performance or minimize/mitigate risks.

Relationships with other stakeholders:

• Liaise with project managers and unit staff to provide effective services with the aim of contributing to the achievement of the plans and results.
• Liaise with the administration, accounting staff, or finance officers of other offices (when it is necessary)
• Liaise with the assigned finance analysts to get advice, orientation, and support on technical matters and provide feedback on the findings observed in the monthly field returns, accounting, and financial matters.
• Liaise with the Regional Head, Finance and Administration to highlight urgent matters and provide feedback on how to improve systems, processes, and internal controls.
• Support auditors in terms of clarification or providing supporting documentation.
• Conduct briefing and debriefings to unit staff under his/her portfolio.

Others

• Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance and/or administration function.
• Be prepared to deliver training to IFRC staff or National Society Staff (if it is required)

Duties applicable to all staff

• Work actively towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

• University degree in finance/ accounting Required

Experience

• 3+ years of experience in technical areas of expertise (finance/accounting) Required
• 2+ years of field experience in a humanitarian organization Preferred
• Experience in personnel management Preferred
• Experience in project financial management support Required
• Red Cross / Red Crescent movement, other international organizations, large NGOs, and governmental development agencies Preferred

Knowledge, Skills and Languages

Knowledge and Skills

• Good stress management skills Required
• Self-supported in computing systems (e.g., accounting software and MS Office) Required
• Excellent communication skills Required
• Good analytical skills and a solution-focused person Required
• Skills in training and developing staff Required
• Time Management skills Required

Language

• Fluent in spoken and written Arabic and English

Source: https://emea3.recruitmentplatform.com/syndicated/lay/jsoutputinitrapido.cfm?component=lay9999_jdesc100a&ID=PZ8FK026203F3VBQB79LO79OB&lg=EN&nPostingID=18522&nPostingTargetID=146765