Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe!

We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles. Our vision is clear: “Zero Hunger by 2030” – If you want to become part of our global mission to end hunger around the world, we look forward to receiving your application as:

 

Finance Officer*

in Erbil

 

The position is to be filled as soon as possible, with an initial contract duration until 31.12.2025. Employment location will be Erbil,KRI. The position is paid according to SG7  (3,575,000 IQD) as Gross Salary.

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The objective is to implement existing financial management standards in the programmes and projects efficiently and promptly, thereby making a significant contribution towards the success of the programme work.

 

This involves:

1. ensuring that the projects’ / project’s financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at project level;
2. supporting the Head of Project perform his/her supervisory duties within the framework of project administratio

 

1. if necessary, instructing and supporting project partner organisations (PPO) in matters relating to financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-financers in accordance with the partner contract and in an auditable manner.

 

Your responsibilities

 

2.1.    Duties with own area of responsibility

 

The main focuses of areas of responsibility are based on Welthungerhilfe’s valid rules and standards and project administrative process descriptions and progress reports.

 

The Finance Officer of the project is responsible for:

 

• Ensuring that project funds are correctly managed according to the specifications of Welthungerhilfe and co-financers.

This includes: liquidity planning of project, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with Head of Finance in Country Office

• Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in bookkeeping Software
• Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
• Preparing documentation that Head of Project and/or PPO can assume budgetary responsibility (expenditure and budget control)
• Preparing annual account documents in cooperation with Head of Project and Head of Finance in Country Office
• Preparation of refunds/returns/final fund requests to donors
• Instructing, advising and supervising of local administrative staff
• Making purchases and awarding of contracts according to valid regulations (of Welthungerhilfe and co-financers)
• Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
• Correctly managing project inventory and vehicle fleet
• If applicable: Supporting PO implement project according to co-financing agreement and Welthungerhilfe standards

 

 

1. 1. Duties without own area of responsibility

 

• Supporting Head of Project prepare or revise project / co-financing budget in terms of formal correctness
• Regularly informing Head of Project about the project’s financial status
• Supporting the Head of Project with the liquidity planning of the project
• Checking of national law and the relevance for Welthungerhilfe
• Ensuring correct personnel management within the project. This involves in particular: preparing and monitoring contractual standards for local staff

• Preparing visits (journalists, staff from head office, representatives of co-financers, etc.) and supervising visitors
• Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position

 

 

 

 

 

2.3    Specific Activities and duties of the position

To be filled in or described individually by the Country Director or immediate superior

 

– Checking and monitoring partner organization(s) monthly financial reports, ensuring correctness of the financial reports arithmetically and administratively, matching voucher list against physical documentation presented, checking its quality and compliance, and ensuring that it is Auditable.

-Organize and carry over spot checks for national partners

-organize trainings and workshops for local organizations in accountancy and donor regulations

– Financial management and monitoring (budget planning, budget amendments, extensions, liquidity planning, expenditure monitoring, and expenditure forecasts, cash flow monitoring, fund requests) for assigned projects.

– Preparing donor financial reports (monthly, quarterly, annually, Interim, and final reports) including Budget vs. Actual reports for the assigned projects.

– Voucher quality control according to WHH policies and donor’s requirements.

-Preparation of the staff’s monthly Income Tax and Social Security calculations for both Federal Government, and Kurdistan Region Government.

– Checking the cashboxes report, cash count, and monthly bank reconciliations for the assigned project.

– Interact and support internal / external audits performed.

• University degree
• 5 to 7 years’ professional experience working in similar position with relevant tasks and responsibilities

Foreign language skills

• Fluency in English ,Kurdish and Arabic (written and spoken),

Please CLICK HERE to send your application via our online recruiting system by March  4th, 2025

 

Please note , Only Shortlisted applicants will be contacted.