Finance Officer

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Description

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• Maintain timely and accurate accounting record in compliance with DRC policies and procedures and Donor’s and Statutory requirements.
• Support and guide the area office finance staff in maintaining up-to-date, accurate and complete accounting database and filing.
• Perform spot checks and furnish reports to Area Office Support Services Manager and Finance manager for review.
• Ensure minimum document requirements are adhered to.
• At the area office level, the finance officer assists the support services manager in conducting budget follow-ups and monitoring grant spending plans. Liaise with project Managers for regular budget monitoring.
• Assist Addis finance in preparing donor reports. Ensure all accounting record/documents are submitted to the country office as per set timelines.
• Provide onboarding orientation to national and internal staff related to overall finance procedures and policies.
• Ensure all financial documents are filed and archived systematically and safely stored.
• Ensure the cash flow of the area office is maintained and cash and bank balances are maintained corresponding to operational needs.
• Safe keeping of cash in safe and transit to be ensured.
• Support the development of new proposals by providing required financial data, analysis etc.
• Produce accounts receivable and payable reports at the end of each month and ensure reconciliation of bank, cash and ledger accounts on a monthly basis through Microsoft Dynamics.
• Support in developing and regular monitoring of budget controls, planning, and reporting.
• Support in review and update area office support budget and ensure reflection of required cost in new proposals.
• Support in development and implementation of shared cost allocation tools.
• Supervise, coach, train and build capacity of finance staff at field level.
• Develop and review objective setting and conduct performance review for the Finance assistant.
• Organize and plan the finance unit task in coordination with team members to ensure effective and efficient coverage of all roles and responsibilities and execution of all finance tasks.

• Develop draft of post audit improvement plan and get approved from Support services manager/AM.
• Serves as audit focal person for internal and external audits, conducted at the area office level.
• Train support services and program teams over donor compliance rules and monitor compliance accordingly.
• Implement and follow up on the post audit improvement plans as defined by line manager.

• Ensure that finance processes under supervision are handled properly via DRC Dynamics.
• Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics.
• Apply reports and data analytics from ERP system to improve performance in area of concern.
• Serves as focal person for area finance related support to all users for finance module..

• Ensure procurement procedures are followed while being the focal point for tenders together with the coordination unit (including being a chairman for most major tenders
•  Closely follow department KPIs and ensure that monthly report submissions are timely and of high quality.
• Be a focal point and decision maker for fleet movement cancellations in line with AM advice.
• Work with the supply chain officer to ensure each of the sub departments (procurement, fleet, assets, warehouse, and IT) have targets and are meeting them, in line with Operation Handbook procedures.
• In the events of huge task load in procurement, support the supply chain officer in consultation of Area manager and country office supply chain manager/HOSS.

• Strong planning, organizational and problem-solving skills with ability to work both independently and within a team in a demanding work environment. 
• Excellent interpersonal and personnel management skills, including diplomacy, communication and negotiating skills. 
• Minimum 2 years of relevant work experience in the financial/accounting field.
• Experience in staff training and capacity building.
• Results-oriented and demonstrated ability to build partnerships. 
• Ability to work under pressure to tight deadlines.
• Strong planning, organizational and problem-solving skills with ability to work both independently and within a team in a demanding work environment. 
• Excellent skills in the use of computers (MS Word, Excel, outlook Power Point).

• Bachelor’s Degree or higher in Finance, Accounting, Audit from a recognized institution.

• English and Amharic and other local language is advantageous

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