Finance Officer

Requisition ID: req50961

Job Title: Finance Officer

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Milan, Italy

Work Arrangement: Hybrid

Job Description

 In response to the increased refugee arrivals into Europe, the IRC
established the program initially in Greece, which was expanded with programs
in Serbia and the wider Balkans and with programs in Germany.

Following a first
assessment conducted in January 2017 in Italy and another one in July 2017,
several critical protection gaps were identified within assistance provided to
refugees in migrants in Italy: mental health and psychosocial support (MHPSS),
assistance to unaccompanied children, information provision and legal support.

To respond to the identified gaps, IRC established a small presence in Italy.
Programs in Italy include Refugee.Info web-based information platform, child
protection programming targeting unaccompanied children and victims of
trafficking, mentoring programs for the socio-economic inclusion of refugee
youth, WPE, and education (social emotional learning and healing classrooms).

Job Overview:
Are you a Finance
Officer ready to manage accounting, finance, budgeting, and grant management
functions for our Italy program? Responsibilities include maintaining
accounting databases, preparing financial documents, monitoring transactions,
and assisting with financial reporting.

We encourage you to
apply!

Major
Responsibilities

Responsibilities
include, but are not limited to:

Maintain the accounting database,
recording, reconciling, and adjusting.
Review financial documents, prepare
invoices and vendor payment journals on Integra, and initiate payments via
the bank website.
To ensure that the Bank and cash book is
updated daily.
Preparation and checking of bank
reconciliation on a monthly basis.
Control and monitor all transactions
throughout the month to maintain an accurate ledger.
Extract detailed transactions and verify
per account and financial dimensions.
Preparation of monthly budget vs actuals.
Monitor vendor accounts to ensure no
outstanding payables or receivables.
Keep track of facility rent, utilities,
vendors, and partner payments on time.
Review all staff travel expense reports
for inclusion in payroll.
Ensure all approved invoice journals are
posted.
Process and post recurring charges (e.g.,
rent, prepaid insurance).
Assist the finance manager in preparing
the Donor and internal financial reports of the projects.
Contribute to the efficient functioning of
the Office in collaboration with the direct project management.
Build and maintain electronic and hard
files for all grants as per IRC practices, an electronic photo library,
and all relevant internal and external program information. Ensure all
grant files are organized and well managed for planning and preparation of
Donor reports and project monitoring.
Promote team engagement and adherence to
IRC values.
Promote and actively participate in
initiatives and efforts to build team engagement, inclusion, and cohesion
in IRC Italy.
Foster ongoing learning, honest dialogue,
and reflection to strengthen safeguarding and promote IRC values and
adherence to IRC policies
Any other task assigned by the line
manager.

Job Requirements:

Bachelor’s degree in accounting, Business Administration, Finance, or Economics.

Minimum two years of experience in Finance, bookkeeping, accounting, or any related fields.
Should have the capability to function comfortably in a complex work environment, working and prioritizing multiple tasks.
Able to communicate effectively (written and verbal) in English with staff.
Good time management and social skills.
Digital solid literacy (especially Excel).
Maintain confidentiality

Reporting Lines
Position directly
reports to Finance Manager, IRC Italy

Working
Environment:
Primarily based in the
Milan office, with the flexibility to work remotely for one or two days per
week, offering flexibility to accommodate various work arrangements.

Disclaimer Clause:
This job description is not an extensive list of the skills, effort, duties,
and responsibilities associated with the position.

Professional
Standards:
The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct. These are Integrity, Service, Equality, and Accountability. In
accordance with these values, the IRC operates and enforces policies on
Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti
Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Commitment to
Gender, Equality, Diversity, and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and
safe work environment where all persons are treated fairly, with dignity and
respect. The IRC expressly prohibits and will not tolerate discrimination,
harassment, retaliation, or bullying of IRC Persons in any work setting.

Equal Opportunity
Employer: IRC is an equal
opportunity employer, and we value diversity and inclusion. We do not
discriminate on the basis of race, nationality, ethnicity, gender, age,
religion, caste, sexual orientation, differently abled, geographic origin,
marital status, veteran status, and cultural background (or any other
characteristic protected by law). We will ensure that individuals with
disabilities are provided reasonable accommodation to participate in the job
application or interview process, perform essential job functions, and receive
other benefits and privileges of employment. Please contact us to request
accommodation.

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