Finance Officer

About Us: Ujamaa Africa is a non-governmental organization dedicated to promoting economic empowerment, personal security, and health for vulnerable women through innovative prevention strategies. Through our groundbreaking research and interventions, we have achieved significant reductions in the prevalence of rape in the communities we serve.

Position Summary/Objective: Reporting to the Finance Director (FD), the Finance Officer will play a crucial role in budgeting, financial reporting, compliance, and ensuring efficient financial operations. This position involves close collaboration with other departments to maintain financial stability and transparency within the organization. He/She will further ensure accurate and timely postings and reporting on both receipts and payments according to the organization policies.

Role and Responsibilities

• Support program planning and ensure workplans, expenditures and procurement plans are aligned.
• Assists program staffs in tracking the budget expenditures and commitments in line with the approved spending plans and workplan.
• Analyze and reconcile financial reports focusing on burn rates and pipelines to inform the project leads.
• Collaborate with Project Leads to maintain accurate quarterly and annual budget forecasts, including, coordinating project budget transfers and expense re-allocations.
• Ensuring timely and accurate invoice processing maintaining coding and data integrity.
• Manages financial tracking systems in compliance with organizational policies and audit standards. This includes reconciliations of project personnel time allocations.
• Assist with financial statements and compliance audits and close-out procedures.
• Prepare and route agreements, procurement requests, payment requests, invoices, grant contracts, and other relevant documents for approval.
• Maintain a schedule of critical financial and administrative reporting deadlines and statutory deadlines for both internal and external stakeholders.
• Ensure accurate documentation and records keeping as per organization record retention policies.
• Provide administrative and training support to field based operational staff and partners.
• Preparation of payroll and timely remittance of statutory deductions.
• Coordinate with the field logistics personnel to ensure timely disbursement of travel advances as well as travel advances liquidations.

Qualifications

• Bachelor’s Degree in a relevant field and CPA or equivalent qualifications.
• Minimum years of Experience required 3-5 years in a similar position.
• Highly self-motivated, self -directed and adaptable to rapidly changing demands.
• Strong organizational, time management and analytical skills with the ability to work independently, and creatively.
• Attentive to detail and accustomed to high volume productivity and adherence to organization’s policies and procedures to daily work.
• Excellent interpersonal skills, communication skills and teamwork principles.
• Ability to manage and prioritize competing demands, deadlines and processes with an exceptional customer service ethic and orientation.
• Flexibility required; able to work flexible work hours, as needed, and open to occasional travel to partner and field sites.

Other DUTIES: Please note the job description roles and responsibilities may to meet the needs of the department and organization.