View Vacancy – Finance Officer AO KG

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Finance

Job Description (Roles and Responsibilities)

The primary purpose of this role is to support accurate, compliant, and timely financial management at Post, ensuring all financial transactions, records, and processes align with FCDO policies, internal controls, and audit requirements.

The role contributes to effective budget management by maintaining accurate financial records, supporting cash and bank management, processing payments, and ensuring strong financial controls and reporting standards are consistently met. It also supports coordination with budget holders through regular meetings, tracking actions, and maintaining proper documentation.

Roles and responsibilities :

1 Financial Operations and Payments

• Process supplier payments (P2P invoices, GPC/CCC) accurately and within timelines
• Review invoices for completeness, approvals, and compliance before submission
• Upload invoices, distribution sets, and supporting documentation on SharePoint within required timelines
• Ensure Purchase Orders (POs) are receipted on time to avoid payment delays or rejections
• Reconcile GPC and CCC transactions within 30 days

2. Cash and Bank Management

• Manage Post cash boxes and ensure safe custody of funds
• Maintain bank accounts (USD, RWF, BIF) and process payments in line with procedures
• Conduct regular cash counts with appropriate oversight
• Perform daily reconciliation of cash and bank transactions and ensure accurate balances in NPA
• Prepare and submit NPA and supporting documents (CITs, MRs, debt notes) by the 3rd working day of each month

3. Financial Controls, Compliance, and Audit

• Ensure all financial transactions comply with FCDO policies and procedures
• Maintain accurate audit trails and supporting documentation on Teams/SharePoint
• Monitor dashboards (HERA, GTPC) and resolve issues such as invoices on hold, accruals, and open POs
• Support KPI and FPCI performance targets and report any risks or anomalies to the Line Manager

4. Supplier and Procurement Support

• Process Supplier Maintenance Forms (SMFs) within 2 days of receipt
• Support onboarding and removal of suppliers and staff records in compliance with procedures
• Work closely with Global Transaction Processing Centre (GTPC) in Manila to resolve payment and processing issues

5. Payroll and Staff Payments

• Prepare CBS salary inputs and submit payroll documentation in line with payroll calendar timeline
• Process payroll uploaders (net pay and third-party payments) accurately and on time
• Support approval of final payment registers and ensure timely processing of local salary payments

6. Tax Compliance

• Prepare VAT reconciliation reports and submit within required deadlines
• Process VAT claims through the Rwanda Revenue Authority (RRA) platform in line with regulations

7. Budget and Stakeholder Support

• Support monthly meetings with budget holders, including minute-taking and tracking actions
• Provide accurate financial data to support forecasting and reporting
• Escalate discrepancies, risks, or issues affecting financial performance

8. Records Management

• Maintain accurate and complete financial records (AP, AR, cash management)
• Ensure all documentation (invoices, NPAs, reconciliations) is properly filed on Teams in line with audit requirements

9. Deputy Responsibilities

• Deputise for the Finance Manager as required
• Ensure continuity of financial operations during absences

Essential qualifications, skills and experience

• Minimum 3–5 years’ experience in finance, accounting, or financial administration
• Proven experience in processing payments, reconciliations, and maintaining financial records
• Good understanding of financial controls, compliance requirements, and audit standards
• Experience working with finance systems (e.g. ERP systems such as HERA) and Microsoft Excel
• Strong attention to detail and ability to handle financial data accurately and confidentially
• Demonstrated ability to manage competing priorities and deliver to tight deadlines
• Good organisational and time management skills
• Strong communication skills and ability to work effectively with internal stakeholders
• Experience supporting budget monitoring, invoice processing, and financial reporting
• Knowledge of procurement and payment processes within a controlled environment

Desirable qualifications, skills and experience

• Experience working in a government, international organisation, Missions, or highly regulated environment
• Knowledge of FCDO finance systems and processes (e.g. HERA, NPA, GTPC workflows)
• Experience supporting payroll processing and tax compliance (e.g. VAT claims)
• Familiarity with procurement processes and supplier management
• Experience using SharePoint/Teams for records management and audit documentation
• Basic accounting qualification or part qualification (e.g. ACCA, CPA, or equivalent) or working towards
• Advanced Excel skills (e.g. reconciliations, data analysis, reporting)
• Experience contributing to financial reporting, forecasting, and KPI monitoring
• Understanding of audit requirements and risk management in financial operations
• Experience of working with government financial institutions including RRA and RSSB

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Application deadline

18 June 2026

Grade

Administrative Officer (AO)

Type of Position

Permanent

Region

Africa

Country/Territory

Rwanda

Location (City)

Kigali

Type of Post

British High Commission

Number of vacancies

1

Salary

RWF 1,508,714

Type of Salary

monthly

Start Date

1 August 2026

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