Finance Officer – Finance004

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment. Please report to the International Medical Corps at the website provided at the end of this document.

JOB SUMMARY

Assists the Country Office Finance team on day-to-day operations of the accounting finance function, including Cost Point system processing, monthly closing process, Finance verification and review, internal controls, accruals, AR/AP, PR’s review, and pipelines.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Ensure the accuracy and authenticity of all accounting and financial records and transactions.
• Assisting FM to provide the financial monitoring and support for a number of IMC multi-country projects.
• Working with FM on reviewing the monthly cash advances requests, review documentation,
• booking and follow up with respective team members on monthly basis on collecting documentation.
• Timely submission of accounting documentation, reports and follow-up for needed adjustments.
• Preparation and review of payment vouchers.
• Coordinate with HR department on Timesheets for National staff NWS and prepare key of allocation so that expenses can be allocated to different grants/projects across IMC multi-country missions on a monthly basis.
• Coordinate with HR on monthly payroll review and processing, having all needed documentations available for review, data is accurate and clear, saved on IMC link, this includes MERO, MRFS and MOU’s and Incentive workers.
• Follow up with the Finance team in the field on monthly vendor payments/running costs and coordinate on reimbursement.
• Ensure allocation of costs across programs are in line with key of allocation.
• Responsible for the preparation of cash requests for NWS and focal point with CF.
• Responsible for maintaining AR/AP analysis with proper follow up and action on monthly basis
• avoiding long outstanding balances on NWS related accounts and vendors.
• Support the field team in questions/inquiries related to monthly pipelines.
• Assisting in establishing systems and apply internal controls to prevent fraudulent activities.
• Supervision of the filing system for the Finance Department (accounting files, voucher)
• Supervise the maintenance and update of finance department backups on shared network and cloud Office 365 servers.
• Ensure procurement payments backup are complete and following HQ requirements and policies for HQ review and payment.
• Work with other departments to ensure PRs are filled with all required information and comply with finance and programs procedures.
• Assist with program and operation staff guidance with expense claim calculation, clearance and complying with donors related rules and regulations.
• Assist in Payments creation on online banking.
• Responsible for entering data to the Accounting System (Cost Point) on daily basis under the direct supervision of the FM.
• Assist in solving Test of Transaction (TOT) issues.

Perform other duties as assigned. The duties and responsibilities listed in this document are

representative of the nature and level of work assigned and not necessarily all inclusive.

Please send your English CV to the IMC email: 

[email protected]

Please indicate the code of the position (Finance004) in the Subject line.

CVs without the subject line “Finance004” will not be considered.

• • Links to CVs will not be taken into consideration.

  • The deadline will be September 7, 2024, at 4:00 p.m. (Iraq time).
  • Applications will be reviewed on a rolling basis, and the application process may close before the stated deadline.
  • Only shortlisted candidates will be contacted.

• * Note:- please send your national ID, and certificates attached in the application email as well.

  *A bank account will be requested from the selected candidate

 CVs will be reviewed on a rolling basis.

 _{reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.}