Finance Officer I (Maternity Reliever)

JOB TITLE: Finance Officer I (Maternity Reliever)

REPORTING TO: Finance Officer III

LOCATION: Nairobi, Kenya

JOBS SUPERVISED: None

ASSIGNMENT LENGTH: 4 Months

POSITION SUMMARY: Population Council – Kenya is looking for a temporary Finance Officer I to join our team as maternity leave cover. The assignment is initially for 4 months with a possibility of an extension of up to an additional 2 weeks*.* The purpose is to support the day-to-day running of the finance department through accounts payable management in line with the organization’s financial and procurement policies and procedures, adherence to internal controls, policies, and procedures, and regular filing and archiving of the financial documents as appropriate.

RESPONSIBILITIES:

1. Financial Accounting
   1. Verify invoices and other primary support documents for accuracy and completeness before payment processing.
   2. Prepare payment documentation and ensure necessary approvals and documentation have been obtained.
   3. Post processed payments into the ERP while ensuring accuracy in coding, and correct allocation of project and office expenditures.
   4. Manage and reconcile accounts payable monthly.
   5. Ensure that all office utilities such as electricity, internet, and telephone costs are tracked monthly and shared with the supervisor promptly.
   6. Prepare documentation for withholding tax and VAT processing for consultants and other suppliers**.**
2. Compliance.
   1. Ensure compliance with Council policies and procedures and donor requirements in the execution of his/her duties.
3. Systems and Capacity Building
   1. Support the optimization and usage of financial and operations systems through ERP implementation and training
4. Document Filing and Archiving
   1. Ensure all finance documents are filed daily and sequentially as per PC-Kenya’s filling system, and files are clearly labeled, and locked in the filing cabinets.
   2. Ensure finance documents older than three years are archived and stored in the warehouse.
   3. Track document retrieval during audits, ensuring all sampled documents are provided for audit and filed back.
5. Any other duties assigned by the supervisor.

QUALIFICATIONS

1. Bachelor’s degree with a major in accounting or finance, professional accounting qualification, CPA Section IV/ ACCA Level 3.
2. Computer literate with considerable experience in Excel, accounting packages & NetSuite system will be an added advantage.
3. Fluency in English language both verbal and written.
4. Demonstrated knowledge of online banking systems and at least 3 years experience in a busy accounting office preferably in an NGO.
5. Demonstrated flexibility, ability to multitask, setting priorities, sense of urgency, positivity, and honesty.
6. Ability to respond appropriately to unexpected requests and shifting priorities.
7. Ability to work well independently within established guidelines, as well as part of a team.
8. Communicate effectively both verbally and in writing.
9. Good interpersonal skills.
10. Good planning and organizational skills.

Population Council – Kenya (PC-Kenya) seeks to improve the health and well-being of vulnerable and marginalized populations in East Africa and other countries in the region. We support the design, testing, and scale-up of interventions on sexual reproductive health and rights, develop sustainable programme solutions that respond to girls’ educational needs and build their social, economic, and health assets; reduce HIV transmission; prevent and respond to sexual and gender-based violence; assess various service-integration models; and strengthen evidence for programmes related to unintended pregnancy.

Population Council – Kenya provides equal opportunity; it does not discriminate against any person with regard to age, color, national origin, disability, political belief, religion, marital status, gender, gender identity, or sexual orientation. Employment decisions are based on an individual’s qualifications as related to the position for which they are being considered. The Council especially encourages applications from members of underrepresented groups including but not limited to women, people with disabilities, youths, and those from communities with the most to gain from expanded access to sexual and reproductive health services and information. The Population Council – Kenya is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.