Finance Officer (INT10147)

for Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

Job Purpose

The post-holder is expected to provide financial, risk management, and compliance and capacity building support to the country program and its partners of the Programs and Partnerships unit. The Finance Officer will report to the Strategic Finance Manager. The post-holder should have strong accounting and management skills to be able to meet donor reporting requirements (such as European Union, Global Affairs Canada DFAT, etc.), update Oxfam systems, as well as provide financial accompaniment and mentoring support to project partners mostly based outside Metro Manila.

What we are looking for:  SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential

• Relevant graduate degree in accountancy or finance
• A minimum of 3 years’ experience in financial management to an organization, preferable if worked with an INGO or development organization
• Proven knowledge and demonstrable experience of working with computerized accounting packages and spreadsheets.
• Team player with strong coordination skills
• High level of initiative and able to work independently
• Good communication and interpersonal skills. Ability to work and communicate effectively with partners/project participants to ensure compliance with Oxfam and donor policies and procedures
• Responsible, flexible and adaptable. Ability to adapt to a fast-changing environment and numerous, at times competing work demands.
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
• Experience in providing mentoring and hand-holding support to local partners, NGOs and CSOs.
• Willingness and availability to travel to project areas and local partner offices.
• Preferable: If the candidate has worked with EU, GAC, DFAT-funded project and has a good understanding of their financial reporting requirements

Key Attributes

• • Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.

  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

KEY RESPONSIBILITIES:

A. Finance Management Function

• Responsible for the overall financial management of assigned projects, including grants to partners and partners’ reporting requirements.
• Encode financial transactions such as partners’ monthly expenditure, grants and perform accompanying functions relative to the project financial management
• Prepare and maintain monthly expenditures and grants tracking sheet, perform analysis of budget vs variance and update the overall project budget
• Ensure the quality and integrity of expenditure and grant accounts posted in the system including use of budget codes. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
• Prepare budgets and financial reports in coordination with relevant program/project colleagues to be sent to Strategic Finance Manager
• Track and update projects and partners’ budgets and expenditures, review and check their finance reports, ensuring financial compliance vis-à-vis donor requirements
• Follow through and implement agreed action plans on (a) significant/extraordinary movements in asset and liability accounts, (b) adjusting or correcting journal entries, (c) internal and external audit actions, and (d) similar items of that nature
• Provide financial accompaniment and mentoring support to partners and follow-through and implement agreed actions plans and recommend actions and provide support that will strengthen partner’s financial management capacity and compliance.

B. Risk Management and Compliance

• Support the Strategic Finance Manager in performing financial activities in line with Oxfam’s policies and procedures and legal and statutory requirements in the Philippines.
• Ensure appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines.
• Ensure the practice of good internal controls.
• Ensure financial compliance with Oxfam and donor requirements, policies and procedures.
• Assist in verifying grant by reviewing partners’ claims, ascertaining eligibility of expenditures, verifying completeness and correctness of documentation and accuracy of computation.
• Ensure alignment of partners’ grant releases, disbursements and financial report submission with the approved Project Partner Agreement and other relevant contractual document.

Other

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
• Contribute positively to other cross-functional teams as appointed

Contract Length: Fixed Term (March 01, 2024 – February 28, 2026)

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.