Finance Officer – National Position (Internal Candidates Only)

JOB PURPOSE

The Finance Officer is responsible for supporting NP’s financial management. The Finance Officer supports NPs budget management and reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and ensuring robust management of NP’s resources and accountability towards donor and internal standards. The Finance Officer is responsible for cashier duties of cash disbursements, cash receipts, and petty cash management and ensures that vouchers and purchase orders are in line with NP policies and have adequate supporting documentation.

In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, Donors and HQ to ensure that financial resources are used efficiently and effectively.

KEY OBJECTIVES/RESPONSIBILITIES

Financial Documents

• Ensure that all payments have the necessary documents attached including:
  • Purchase Request
  • Contract
  • Quotations
  • Invoice
  • Proof of payment
  • Purchase Order and
  • Payment Disbursement Form
• Ensure that before payment is done for contracted services, the contract is up to date.

Receipt of supplier invoice & payment process

• Review invoices for accuracy and proper approval.
• Process invoices and payments in Quick Books accounting system.
• Entry in the accounting system is as per the grant and budget line.
• Ensure proper filing and supporting documentation is in order on a monthly basis and per grant.

Petty Cash & Cash Fund Management

• Maintain a cashbook for all petty cash transactions.
• Ensure that petty cash count is done on a weekly basis.
• Ensure that the petty cash of all currencies match the cash book balance every time the cash count is done.
• Maintain a control sheet for R&R allowance for all staff.
• Maintain a control sheet for all professional/payroll advances and clear it every week.

Cash Disbursement to Field Sites

• Ensure all disbursements and liquidations are recorded in good time.

Bank and Control Accounts Reconciliation

• Ensure that all bank transactions are recorded in Quick Books.

Monthly closure & Financial Reporting

• Ensure that all vouchers and expenses are posted in Quick Books by the end of the month.
• Prepare schedule of Interco recharges and submit to HQ.

Payroll Management

• Maintain master payroll file.
• Run the payroll monthly and print payroll reports (pay slips, leave summary, etc.)
• Preparing monthly Salary list for national staff in the field.
• Reconcile cash withdrawal to cash payroll payments made, and file documents.
• Reconcile the Salary advance for international and national on monthly basis.

Budgeting Process

• Support to the Head of Department and Programme team in the preparation and monitoring of program budgets.
• Assist in the preparation of the budget for the Finance Department.
• Work with Finance Manager and Head of Mission to coordinate the annual programme budgeting process.

Others

• Ensure internal controls are implemented throughout the country programme with a specific focus on ensuring thorough fraud prevention processes and oversight.
• Ensure time sheets are completed by all staff and filed with HR
• Identify and build, or facilitate staff capacity building on finance procedures to non-finance staff
• Support of grant management
• Support in audit preparation and organizing supporting documents.
• Perform other duties and/or assignments as required.
• This job description is intended to convey essential responsibilities and expectations; however, it may be adjusted or expanded in response to evolving organizational needs and priorities.

QUALIFICATIONS AND COMPETENCIES

 

Education, Knowledge and Experience

• University degree in business or public administration, finance, accounting, CPA or related area.
• Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce
• A minimum of two years of progressively responsible experience in administration, finance, accounting, or other related area is required.
• Experience in finance with a humanitarian nongovernmental organization
• Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management.
• Field experience in emergency situations is required
• Experience working in multi-cultural environment
• QuickBooks experience
• Fluent in English and Kurdish. Working knowledge of Arabic is a significant advantage.

Skills

Independent Judgment/Analytical:

• Ability to manage information with discretion Ability to set priorities, solve problems and analyze data.
• Demonstrated ability to effectively process and consolidate information and documentation from multiple locations.

Interpersonal:

• Flexible, energetic and adaptable
• Ability to work in a multi-cultural environment
• Proven ability to build relationships

Languages:

• Ability to interact confidently with and present detailed financial information effectively to colleagues and external contacts in verbal and written English, Arabic language skills are a significant advantage.

Financial Management:

• Proficiency with the Microsoft Office suite and accounting software; QuickBooks
• Demonstrated attention to detail
• Skills in budgeting and budgetary control

Commitment to NP Principles:

• Demonstrate a commitment to NP’s mission and vision
• All NP employees are expected to work in accordance with the organization’s guiding principles:
• Nonviolence
• Direct action
• Radical connection
• Process-oriented
• Independence
• Nonpartisanship
• Redemption and healing
• Pluriversality
• Accountability

These principles and beliefs shall guide our actions and relationships in protecting civilians in violent conflicts through unarmed strategies 

 

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max 1 page) through our website https://nonviolentpeaceforce.bamboohr.com/careers/533 detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• The closing date for applications is Thursday, 1st May 2025
• Candidates may be selected before the closing date; apply early.
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

 

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.NP expects all staff and volunteers to share this commitment through our code of conduct. We priorities ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the InterAgency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.