Finance Officer (Partnership)

Danish Refugee Council (DRC)is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 600 staff in Ukraine and will continue significant scale-up in 2023 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for aFinance Officer (Partnership)for its activities inKyiv.

Overall purpose of the role:

The Finance Officer will provide technical support to the Partnership unit in reviewing partner budgets and reports, participate in partner assessments, perform expenditure verification and facilitate partner audit. The Finance Officer will act as the focal point for financial and compliance aspects of Partnerships for implementing partners, including ensuring effective financial monitoring.

Main responsibilities:

• Participate in the partner assessment and due diligence to evaluate partners financial controls and systems.
• Contribute in assisting partners in building budgets and in submitting budget amendments when necessary.
• Review Partnership agreements to ensure all relevant reporting, compliance requirements and any other special conditions have been considered.
• Ensure terms of contract and disbursements are compliant with the national legislation.
• Verify partner instalment requests and ensure they are in line with the contracts.
• Facilitate partner disbursements ensuring that all supporting document are attached, and the transfer is approved by the budget holder.
• Review partner financial reports and Supporting documents to ensure compliance with contractual, DRC and donor requirements via monitoring visits, desk and voucher reviews.
• Support in monitoring partner budgets, actuals and forecasts in collaboration with technical coordinators and escalate identified issues timely and work proactively with partners to resolve them.
• Upload reviewed transactions into DRCs system Dynamics and follow up on ledger reconciliations.
• Maintain an updated tracker of partners status and provide regular updates.
• Ensure proper forecasting for liquidity management
• Participate in partnership project opening, review and closure meetin.gs and induct new focal points to ensure full understanding of reporting and compliance requirements.
• Monitor partners settlements and advances, and flag to line manager where there are discrepancies.
• Provide feedback and recommendation to the partner in consultation with the Partnership Manager.
• Facilitate partner expenditure verification and audit when required from the donor.
• Any other tasks assigned by the line manager.

Required experience and competencies:

• Minimum 3 years of relevant working experience in financial/accounting field.
• Excellent communication skills.
• Proficient in skills (MS-Excel, MS-Word, Outlook, etc.).
• Experience working with Automated accounting and Finance Software.
• Able to work with tight deadlines and under minimum supervision.
• Excellent financial and analytical skills.
• Experience in working in NGOs – preferable.

Education or qualifications:

• Bachelors or Master`s degree in Business Administration, Finance or Accounting (or related degree).

Languages:

• Fluency in written and spoken English and Ukrainian

All DRC roles require the post-holder to master DRCs core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRCs values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

• Contract length: 3 months with possibility for extension.
• Level: H non-Manager.
• Designation of Duty Station: Kyiv.
• Start date: As soon as possible.
• Salary and conditions will be in accordance with Danish Refugee Councils Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.

Closing date for applications: 23rd November 2023.

Apply now