Finance Officer – Philippines

The Role

Finance Officer

Permanent Contract/Full-Time

Reports to:

Finance and Admin Manager

Job Overview

The Finance Officer is a core member of finance team in CBMG Philippines Country office and will take responsibility for overall financial monitoring of all CBMG’s partner development projects, provide necessary guidance and support to partner to implement the project, ensure quality control of financial transactions, records, payroll and financial performance reporting. S/he will also be responsible for supervising the financial management, financial reporting, and legal compliance in close coordination with the partners. This position is required to spend 50% of time to travel to the partner offices and project locations on regular basis and as per need.

The Finance Officer is responsible for administering the Country office’s accounting system and applying adequate and appropriate internal controls to meet generally acceptable accounting standards.

Based:

We welcome applications from those with the right to work and live in the Philippines.

Hours:

Full-time

Salary range:

The salary offered will be competitive, dependent on skills and experience. We offer a local contract.

Responsibilities and Duties

Financial administration of the Country Office

• Provide inputs into the Country’s annual budget planning; and implement the approved budget; monitoring expenses against approved budgets, and periodically providing the team with budget status reports
• Oversee the administration of the office’s accounting system ensuring the validity and the timely posting of financial transactions using Business Central
• Oversee the accurate and timely preparation and administration of payroll and annual income tax returns
• Oversee the preparation of bank reconciliation on a monthly basis, ensuring timely recording and/or resolution of reconciling items
• Coordinate with CBM Global Secretariat and Member teams on costs chargeable to them, or to seek reimbursement of funds advanced by the RO for personnel-related expenses, travel claims, and training or conference costs
• Oversee timely remittances and submission of monthly mandatory reports to the above government regulatory agencies, including the timely update of computerized books of account for the BIR, ALPHALIST and annual filing of the General Information Sheet to the SEC
• Serve as the main resource for the Country office’s audits, and prepare all relevant information, reports, and schedule
• Participate in systems development, and provide comments and recommendations to the Country Office on accounting policies and procedures
• Closing of Country office books on quarterly basis & Related account schedules are provided

Budgeting and planning:

• Ensure effective budgeting, financial planning, forecasting and performance analysis of development projects with relevant CBMG and partner staff.
• Review program budget and forecasts to update management on projected results. Suggest solutions to mitigate risks and to make strategic decisions.
• Develop financial management systems and tools that generate wholistic financial overview of the programme and its different funding streams and minimize financial risks.
• Provide necessary support to partner for budget planning/design.

Fund Management:

• Develop a monitoring system for the flow of funds (control of cash flow and pre-financing requirements).
• Make appropriate recommendations for any identified deviation or potential mismanagement of program funds to the Finance and admin Manager.
• Ensure that funds are spent in accordance with donor/CBMG requirements and limits along with government rules and regulations.
• Communicate proactively with all relevant stakeholders regarding financial implementation and changes.
• Ensure appropriate funding to partners for smooth implementation of projects

Reporting:

• Working closely with the partner, produce monthly management accounts.
• Ensure that quarterly financial reports in a timely, accurate and consistent manner in GO.
• Carry out a regular review of the program budget and its different funding streams and inform CBMG programme staff and management of anticipated under /over expenditures, etc. for timely management decisions.
• Ensure evidence to support deliverables and payment triggers are verified and assessed to be accurate and allowable.

Financial Monitoring & Partner Capacity Building:

• Perform periodic compliance visits, audits or spot-checks and take corrective actions to ensure strong financial management and controls. Assist in the preparation of the final audit.
• Ensure proper action plan on monitoring findings and follow up until close all those issue
• Carry out regular forecasting and budget analysis to have a holistic view of the programme finance and its different funding streams (sub-projects).
• Provide orientation, technical support and guidance to partner for strengthening financial management systems, donor compliance and any other related matter (e.g. procurement) on an on-going basis.
• Ensure development of quality reports and other financial statements within agreed timelines, verify correctness and provide feedback to partner.
• Ensure programme expenditures are in compliance with the approved budget, plan of action, partner contract, and Government and donor regulations.
• Ensure the financial risks and responsibilities associated with payment by results and project deliverables are fully understood by all concerned.
• Report critical financial issues to CBMG and partner management and follow up the implementation of action plan.

Safeguarding responsibilities:

Knowledge

Understands the incident management framework and their first responder role in recording, responding and reporting incidents.

Understands the survivor-centred approach and how to apply it when receiving a complaint or responding to an incident. Knows local support services available in the community or region, and how to engage them.

Skills

Able to listen and accurately document reported concerns and complaints. Able to respect the confidentiality of safeguarding allegations. Able to appropriately apply the survivor-centred approach.

Behaviours

Treats the survivor and others involved in an incident with dignity and respect.

Be assertive in implementing the initial incident response protocols by gaining the trust and cooperation of parties involved.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. However, it is inevitable that responsibilities and tasks may from time to time be varied and unpredictable. It is expected of the staff to respond with a flexible approach when tasks arise that are not specifically covered in this job description. Should an additional responsibility or task become a regular part of an employee’s job, the job description will be amended in consultation with the employee.

Key outcomes expected from this role

1. Management of Country Office’s financial system like accounting software, budget, expenditures, audit and government compliance.
2. Supporting CBMG’s partners to manage project fund appropriately.
3. Partners can be able to manage project expenditures in line with CBMG’s guideline and procedures.
4. Strengthening partner staff in capacity-building training on a regular basis.
5. Partner’s fraudulent activities will be minimized or protected.
6. Partnership tie will be strengthened with CBMG and the partner organization.
7. Supporting partner organization to get confidence to manage project funds.

Person Specification

All of the following requirements are essential, unless marked with a * when they are desirable.

CBM Global welcomes applicants from diverse backgrounds and people with lived experience of disability.

Experience

• Supervisory capacity and auditing experience is preferred.
• Minimum 5 years proven experience in financial management of partners in humanitarian/early recovery programmes, preferably with international NGO experience and in field settings.
• Demonstrated experience of developing and maintaining financial monitoring tools dealing with large amounts of information from various projects, budget forecasting and proactive follow-up with relevant stakeholders.
• Proven experience working with and capacity building of partners on financial management.
• Demonstrated experience of multiple donor compliance and reporting.
• Strong organizations skills. Ability to prioritize tasks and manage workload under pressure.
• Excellent financial planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities, and deadlines.
• Strong attention to detail, problem-solving, and analysis of trends.
• Readiness to commit and adhere to the values, mission, and vision of CBMG.
• Effective oral and written communication skills in English
• Ability to prepare effective presentations and reports

Skills/competencies/personal qualities

• Establishing focus
• Managing performance
• Interpersonal effectiveness
• Establishing collaborative relationships with partners/working group members
• Proactive and solution-oriented behaviour
• Patient, adaptable, flexible, able to remain responsive and communicate clearly and effectively under pressure
• Strong team spirit, comfortable in a multi-cultural environment
• Willingness to learn, change and adapt
• Result orientation, proactive and solution-oriented behaviour
• Able to work independently as well as in teams and establish collaborative relationships with partners

Qualifications

• A Certified Public Accountant (CPA) is preferred.
• Fluent in English
• Excellent skills on MS Word, MS Excel, MS PowerPoint; Should have excellent writing, communication and presentation skills

Employee Benefits

• We offer flexible working arrangements.
• As part of our commitment with inclusion, CBM Global aims to encourage applications from people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.

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Shortlisting and Interviews

CBM Global is an equal opportunities employer, committed to ensuring all applications are treated fairly.

All applications are subject to our shortlisting process; if you are shortlisted we will contact you and invite you to attend an online interview. You will also be advised at this point if there will be any skills tasks to complete as part of the recruitment process.

Diversity Policy Statement

Everyone has the right to be treated with consideration and respect. CBM Global is committed to achieving a truly inclusive environment for all, by developing better working relationships that release the full potential, creativity and productivity of each individual. CBM Global aims to ensure that all staff, volunteers, donors, partners, contractors, and the general public are treated fairly. This will be regardless of sex, sexual orientation, gender re-assignment, marital or civil partnership status, race (including colour, nationality, ethnicity, or national origin), disability, medical status, age, religion or belief, political opinion, social or economic status, or ex-offender status.

Employment Checks

CBM Global is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks will be completed prior to the preferred candidate’s employment being confirmed.

All applicants must have the right to work in the relevant country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and three references satisfactory to CBM Global.