Finance S.Officer

Job Title: Finance S.Officer
Job code: VI-HR-REC-2024-09

Workplace: Gaziantep

Last date for receiving applications: 24.05.2024

Job Purpose

As a Finance S.Officer, the primary objective is to assist in the effective management of financial operations within the organization.

the employee will play a vital role in maintaining accurate financial records, processing transactions, and supporting financial reporting activities.

The responsibilities include collaborating with various departments to ensure compliance with financial policies and procedures, assisting in budget preparation, and providing support in financial analysis.

Key Responsibilities

• Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness, and initiative).
• Financial Record Maintenance: Maintain and update accurate financial records, ensuring compliance with accounting standards.
• Transaction Processing: Execute financial transactions, including accounts payable and receivable, ensuring accuracy and timeliness.
• Budget Assistance: Assist in the preparation and monitoring of budgets, providing support to the finance team in budgetary control and analysis.
• Reporting: Contribute to the preparation of financial reports, statements, and presentations for internal and external stakeholders.
• Compliance: Collaborate with internal departments to ensure adherence to financial policies, procedures, and relevant regulations.
• Financial Analysis: Support financial analysis activities, such as variance analysis, trend analysis, and forecasting, to aid decision-making.
• Monitor project budget disbursements by tracking purchase and employment requests and orders and payment requests by working on grant tracking tools.
• Audit Support: Coordinate internal and external audits, providing necessary documentation and supporting auditors throughout the process.
• Process Improvement: Identify opportunities for process improvement within the finance function and contribute to the implementation of efficient financial processes.
• Collaboration: Collaborate with other departments to gather financial data, provide financial insights, and contribute to strategic decision-making.
• Documentation: Maintain an organized and efficient system for financial documentation, including invoices, receipts, and financial agreements.
• Training: Provide training and support to staff members on financial procedures and policies, promoting a culture of financial responsibility and transparency.
• Respect and apply all the PSEA and child protection principles, and show high commitment to report any PSEA & CP action.….
• Commitment to implementing the child safeguarding and PSEA policy by considering them when planning and designing activities as well as when receiving complaints or observing issues related to this matter and fulfill their obligation to report it directly via the assigned channels or directly to senior management. Raising awareness to their assigned staff of the child safeguarding and PSEA policy plus reporting mechanisms and how to deal with it.

Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Another future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

Essential:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Three to five years of progressive, relevant experience, preferably in an NGO or nonprofit organization.

Advance level in English and fluent in Arabic

Desirable:

• Advanced university degree in Finance, or related fields.
• More than 3 years in relevant experience.

Advanced level of both English, and Turkish.

Core & Managerial Competencies &Technical

A. Core Competencies

• Communication
• Planning and Organizing
• Commitment to Continuous Learning
• Stakeholders Orientation
• Accountability
• Technological Awareness

B. Supervisor/Managerial Competencies

• Vision
• Leadership
• Empowering Others
• Building Trust
• Managing Performance
• Judgment/Decision-making

C. Technical Competencies

• Proficiency in financial software and MS Office applications.
• Knowledge of relevant financial regulations and compliance standards.
• Strong reporting and analysis skills
• Computer skills (Microsoft Word, Excel, Access, Power Bi, power point, Outlook).

Effective communication and interpersonal skills.

Child Protection Policy

Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.

Discrimination, Abuse, and Harassment Policy

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.