Finance Senior Associate _Field Operation and Reconciliation (Internal Candidates Only)

tendersglobal.net

Job categories Finance

Vacancy code VA/2024/B5506/28786

Department/office AR, MMCO, Myanmar

Duty station Yangon, Myanmar

Contract type Local ICA Support

Contract level LICA-7

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Application period 11-Sep-2024 to 25-Sep-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of Key Functions:

Financial and Administrative support to the field operation
Processing, recording and monitoring of reconciliation transactions
Assist in development and implementation of effective standard operating procedures and internal control systems
Day-to-day coordination within the team, other units and different stakeholders, including the counterpart
Facilitation of knowledge building and knowledge sharing.

1. Financial and Administrative support to the field operation

Ensure the team is working in compliance with the financial and administrative guidelines, focusing on client-oriented approach with the achievement of the following results:

Updated financial and administrative information are shared within the team
Expenditure verified are in accordance with the respective SOP and donor guidelines
Proper planning to disseminate approved work plan to the field team and advice on compliance issue under the guidance of functional supervisor
Day-to-day coordination within the team and other departments
Monitor the assignment of Roving FFAs and the Finance Assistants
Support the field operation through the respective focal Finance Associates of states and regions
Ensure that the FFAs submit their monthly financial report to monitor monthly disbursement, reconciliation of local bank accounts and operational advance ledger

2. Processing, recording and monitoring of reconciliation transactions

Accounting, Payments, and reconciliation functions focusing on the achievement of the following results:

Elaboration of the internal control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims and other entitlements are duly submitted, receipt of goods and services and establishment of accruals are properly done
Review and approves reconciliation vouchers in the system
Timely accounting and reconciliation of all transactions, corrective actions are taken on any deficiency, such as late claims, unposted voucher, budget check errors, etc.
Participate in monthly, quarterly and year end accounts closure to meet the deadlines
Team performance are monitored through the system reports and suggest the management to increase efficiency
In collaboration with the Payment and the Despatch team, oversee the operational advance accounts of FFAs to ensure control procedures are in place, timely reconciliation of Operational Advances and other Advance funds as per the guidelines
Liaise with program finance team for expenditure checking, exchange gain/loss and adjustment journal entry
Cross checking of reconciliation transactions in the oneUNOPS ERP system and the Google database and recommend for correction if any discrepancy
Collecting audit samples and contribute in drafting responses to internal and external audit queries and observations
Acting as an OIC whenever the Team Lead is away from office
Participate in annual budget preparation for the MCFU Unit, and monitor performance against plan.

3. Assist in development and implementation of effective standard operating procedures and internal control systems

Ensures the standard operating procedures and internal control systems are effective and up to date focusing on the achievement of the following results:

Monitoring of cash management processes within MCFU, i.e., liquidity management, risk assessment, day to day bank relationship, safety and security for staff, cash, assets on site
Preparation of cash flow forecast to ensure sufficient funds in hand
Support in liaise with the counterpart staff on proposal to changes in MCF SOP and assist in implementation of revised policies and procedures
Review the work plans of respective programs to meet the standard (such as rates applied) and make comment / suggestions
Report immediately to Deputy Head of Finance on any emergency incident or fraud case
Operational Advances are used in accordance with UNOPS rules and regulations

4. Day-to-day coordination within the team, other units and different stakeholders, including the counterpart

Facilitates the engagement and provision of high quality results and services of the team through effective work planning, coordination and performance monitoring
Provides oversight, ensuring compliance within the team and across other operational units (program, security, admin, procurement, fleet, etc.) in accordance with existing policies and best practices
Establish a proper relationship with the counterpart officials in the filed and the central
Coordinate in dealing with other stakeholders, such as supplier, beneficiary, etc.

5. Knowledge building and knowledge sharing

Organize, facilitate the capacity building training within the team and the counterpart staff on financial management, accounting policies and practices
Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices
Contribute feedback, ideas, and internal knowledge about procedure and processes and utilize productively
As Key Business User provides financial management support in the financial management module of Enterprise system to internal clients

Impact of Results
The effective and successful achievement of results by the Senior Finance Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

Education:

Completion of secondary school is required.
First University Degree in Finance, Business Management, Business Administration, or equivalent disciplines is desirable but not required and may compensate for some of the required years of experience.
Relevant certification in financial management or accounting a distinct advantage.

Experience:

Minimum of 7 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
Within the required 7 years of experience, 2 years of UN experience is required.
Knowledge of UNOPS financial rules and regulations, working knowledge of ERP is an asset.
Experience with MS Office 2003/or newer versions, Google Suite Applications and financial management using electronic systems are required.

Language Requirements:

Fluency in English and Myanmar language required.

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Finance Senior Associate _Field Operation and Reconciliation (Internal Candidates Only)

Functional Responsibilities

Education/Experience/Language requirements

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