Finance Senior Associate_OA Control and Reporting (Internal Candidates Only)

Ensure the team operation is systematic, well monitored and accountable, focusing on the client-oriented approach with the achievement of the following results:

• Regularly report the management on team performance and efficiency in the form of a regularly updated dashboard, allowing tracking of the respective team and the individual team member’s performance

• Support the team in using technical tools effectively (such as Google databases and JIRA ticketing system) 

• Manage the JIRA ticketing system through registration and analysis of requests received, assign priority levels, and review pending processes assigned to the reconciliation and the payment teams

• Review the functionality of the technical tools and propose the enhancements to the administrator of the database and coordinate with other users of the system (both in Yangon and in the field) in providing technical support

• Update the guidelines and procedures in light of changing circumstances or for the purpose of complying with, streamlining and/or strengthening existing financial and budgetary procedures

• Monitor disbursements as per the work plan, expenditure levels against allotments and determine/recommend reallocation of funds when necessary

• Discussion and communication with the Programme on program delivery reports and the potential concerns that may require further review

• Dealing with IT units in Yangon and HQ, to ensure relevance of system at all times by updating and proposing changes to facilitate financial management of the projects and to enhance financial reporting

• Ensure to backup historical data of the database system regularly and as needed

• Timely reporting to Deputy Head of Finance on system failure and data error or anomalies

2. Financial oversight on transactions in the Google database system in parallel with ERP 

Ensure the recorded transaction are in line with financial rules and regulations focusing on the achievement of the following results:

• Transactions recorded in the databases are prepared with complete information to get ready for posting directly into ERP system, in compliance with UNOPS financial rules and regulations 

• Program work plan data are well processed with proper coding system and disseminate to respective field team timely and accurately

• Identification of administrative and operational requirements; provision of guidance on guidelines for budget, work plan preparation, templates for cash/bank reconciliation and reporting, etc

• Coordinate in work plan review processes and provide necessary information, such as related activities, budget codes, account codes, program delivery, etc. 

• Field operational expenses are properly submitted in the JIRA system and recorded in the database system for internal reporting purpose

• Provide support in finding audit sample vouchers and related documents

• Minimum of 7 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
• Within the required 7 years of experience, 2 years of UN experience is required.
• Knowledge of UNOPS financial rules and regulations, working knowledge of ERP is an asset.
• Experience with MS Office 2003/or newer versions, Google Suite Applications and financial management using electronic systems are required. 
• Knowledge of database management, data mining, advanced excel skills would be an added advantage