Finance Senior Officer (Asset Management)

Functional Responsibilities

1. Ensure effective control of asset management for recording and updating at the National Programme:

• Ensure that the National Programme (NP) updates the asset report and monitoring sheet with new acquisition for new items on a monthly basis, and that all project assets and transactional assets of National Programme are properly tagged and accounted for in accordance with asset management policies of UNOPS and respective donor/s.
• Collect the reports of the States and Regions, regularly review these and initiate corrective action for necessary adjustments.
• Responsible for the timely submission of accurate, updated asset reports to management on a bi-annual basis.
• Work closely with relevant UNOPS program staff based in Nay Pyi Taw to assist in daily work-flow processes related to asset management and administrative matters.
• Work in close coordination with Field Finance Assistants in the Managed Cash Flow Unit and with personnel in Procurement and Logistics for timely receipt of documentation on asset management under NP.
• Process work and related follow-up efficiently and timely using own discretion to address unforeseen situations, and seeking advice or reporting escalating to the Program Support Specialist.
• Provide asset management-related guidance and support as needed and/or requested to National Programme asset focal person and administrative team, including Administrative Assistants.
• Analyse the asset management related guidance and support as needed and/or requested to National Porgramme asset focal persons and administrative team, including Administrative Assistants
• Analyse the asset management work-flow and necessary advice to the asset focal of the National Programmes
• Ensure project asset management under National Programme are in compliance with the donor requirements, UNOPS Financial Regulation and Rules, Organisational Directives and Administrative Instructions.
• Ensure all assets are reconciled on a quarterly basis against the system generated general ledger.

2. Ensure safeguarding of assets under National Programme:

• In consultation with the Head of Programme Management Office and Programme Support Specialist, ensure that the periodic physical verification plan of National Programme assets is well prepared and approved before field site visits.
• Conductregular physical verification of assets in the field offices as per approved plan,ensuring assets are well identified and correctly maintained.
• Ensure accurate updates of the approved asset items by the respective donors under National Programme such as transfer, disposal, and change of ownership of assets during the programme implementation cycle.
• Responsible to ensure all lost, damaged, sold, stolen, transferred, or other unusual asset transactions of NP assets are immediately reported to UNOPS PR Yangon Office with supporting documents as per the donor requirements.
• Verify that lost and damaged assets are replaced, reimbursed, or properly accounted for by National Programme as per donor requirements and necessary follow-up.
• Ensure that all lost, damage, sold, stolen, transfer, or other items (National Program) are properly recorded in with an approved disposal of assets form

3. Manage administration of the Project Teams missions efficient budgetary and project costing support:

• Ensure support and ad-hoc requests for administrative processes to the Programme Support Team on their missions in Nay Pyi Taw.
• Maintain, update, file and archive asset related documentation for ease of access for future references.

4. Knowledge building and knowledge sharing:

• Provide training for the National Programme asset focal person in asset management processes to ensure capacity building.
• Ensure compliance with relevant asset management rules and regulations.
• Introduce and synthesize lessons learnt and best practices in asset management and reporting.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients.

Impact of Results

• The key results have an impact on the overall execution of the UNOPS services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability and reputation in operations management. The candidate shall fully responsible for strong systematic management and safeguarding of assets under National Programme in the field in accordance with established Standard Operations Procedure, UNOPS Financial Rules and the Donors’ requirements.

Education/Experience/Language requirements

Education

• Master’s degree (or equivalent) preferably in Business Administration, Supply Chain Management, Logistics, Asset Management or related field is required.
• A first-level university degree preferably in the fields stated above, in combination with additional two years of relevant experience, is required.

Experience

• Minimum 2 years of relevant work experience at the national or international level in asset management or administration is required.
• Working knowledge of administration, finance, and accounting principles is required.
• Knowledge of UNOPS financial rules and regulations is an asset.
• Experience in office software packages (e.g. MS Office newer versions, Google Suite Applications) is required.
• Experience with ERP systems and using financial management electronic systems is desired.
• Experience in the development / humanitarian sector or working with UN, Donors, or NGOs is an advantage.

Language

• Full knowledge of English and Myanmar language is essential.