Finance Specialist

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Description

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Under the overall guidance of the Finance Manager (Financial Services), the incumbent of this appointment will be responsible for the implementation of the risk-based approach to contracting with digital fundraising providers, Payment Service Providers (PSPs), and Alternative Payment Methods, due to the importance of diversifying private sector fundraising sources.

How can you make a difference?

Review current processes, suggest and implement recommendations for their strengthening in line with conditions set out by DFAM

• In close cooperation with the relevant PFP teams and UNICEF country offices, review current process of contracting and working with Payment Service Providers (PSPs) and Alternative Payment Methods (APMs) with a purpose to suggest changes to this process to respond to the recommendations and conditions set out by the Division of the Financial and Administrative Management (DFAM).
• Develop clear documentation of the updated process including required templates and checklists, visual workflows, videos, flowcharts, guidance manuals, online forms, etc. Make information easily accessible using internal channels such as Intranet, Sharepoint, etc.

Create and inventory of the existing Payment Service Providers (PSPs) and Alternative Payment Methods (APMs)

• In close cooperation with UNICEF country offices, produce a list of all active PSPs (Payment Services Provider) and APM providers (PSPs and APMs Inventory), attested to by Deputy Representatives of Operations, along with copies of executed legal documentation. Prepare the collected information for sharing with other relevant UNICEF teams including the analysis of all the related terms and conditions of such arrangements and recommendations of further actions.
• Actively participate in working on the new arrangements with PSPs and APMs making sure that all the financial and other relevant conditions are properly covered and approved. Maintain the PSPs’ and APMs’ Inventory
• Providing regular (quarterly) internal updates on it including for cases when existing global PSPs agreements were extended to new territories.

Develop various monitoring mechanisms for the new process of contracting and working with PSPs and APM providers

• In close collaboration with PFP Finance and Operations and DFAM, develop effective sub-processes to set-up monitoring activities as outlined by the conditions received from DFAM and as recommended by internal controls best practices.
• When possible, offer self-service tools via online reporting solutions (i.e. MS Forms) to reduce manual work, facilitate automation and increase efficiencies.

Provide guidance, support and training to UNICEF country offices and other relevant stakeholders

• Develop training materials and participate in capacity building sessions for/with UNICEF country offices related to different aspects of the financial and overall management of PSPs and APM providers, including but not limited to monitoring of fees, account balances and transfers, preparation of reconciliations, establishment of proper segregations of duties. Prepare the workflow to contract PSPs and manage them after the contracting stage. Assist UNICEF country offices in ongoing monitoring and regular clearance of the PSPs and APM providers.

Other

• Perform other tasks as requested by the Supervisor, in the domain of digital fundraising for UNICEF.

DELIVERABLES:

• Documentation and workflow of the updated business processes to contract and manage PSPs and APM providers are created and agreed on, including but not limited to templates, checklists and flowcharts as required for the updated process, with publishing it on the Intranet as applicable.
• The PSPs and APMs Inventory is created and maintained.
• Business processes in relation to the work with PSPs and APMs, including efficient monitoring mechanisms, is followed and/or updated as required.
• Training materials for UNICEF country offices in relation to their work with PSPs and APMs providers are prepared/updated and the respective training sessions are conducted.
• Internal communication flows are optimally set up ensuring that all the relevant stakeholders are timely informed.

To qualify as a Champion for every child you will have…

Education:

• An advanced university degree in Accounting, Finance, Procurement Business Administration, or another relevant technical field is required.
• An accounting designation such as CIPFA, ACCA, CA with a relevant operations experience will be considered in lieu of an Advanced University Degree

Experience:

• A minimum of five years of relevant professional experience in financial management, procurement, audits, or other related field in an international organization and/or large corporation is required.
• Proven experience in the domain of digital fundraising and/or with Payment Service Providers and Alternative Payment Methods is an asset.
• Experience in working with UN procurement is an asset.
• Prior experience in knowledge management and building intranet sites is an asset.
• Prior experience in review of agreements/contracts with financial service providers is an asset.
• Proficiency in the use of standard MS Office applications (MS Forms, Word, Excel, and PowerPoint) is an asset.

Language requirements:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

Source: https://jobs.unicef.org/en-us/job/573017/finance-specialist-p3-ta-6-months-129078-finance-pfp-geneva-switzerland

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