Financial Administrative Assistant (Efficiency team)

Are you passionate about numbers and skilled in budget management? Does the opportunity to work closely with European institutions align with your career aspirations? If so, VO Europe is the ideal place for you to thrive! We are currently recruiting a Financial Administrative Assistant to join our Efficiency team.

About Us

VO Europe is part of VO Group and is a fast-growing agency delivering high-quality communication and content services to European institutions. Our ambition is to reduce the communication gap between European citizens and their institutions. We are dedicated to enabling innovation and change for tomorrow, for Europe, and European partners across the globe. VO Europe is involved in key EU policies and actions such as the Conference on the Future of Europe, COP26/27/28, and EU Green Deal.

Specific mission:

Project accounting

• Manage access and follow-up on the creation of the offer on Teamleader Orbit platform, our tool for accounting and project management.

• Contribute to VO Europe’s cash-flow management and Support Project Leaders with Budget & Invoicing, Purchase Order creation and staff expenses claim process.

• Follow-up of the administrative contractual obligations following European Commission Rules with the Project leaders
• Carry out analyses and calculations of projects split on several years to ensure their profitability and suggest improvements if necessary

• Ensure all the costs of the project are aligned between accounting data and project budget

Finance

• Monthly financial reporting of VO Europe
• Financial processes development and improvement
• Freelancers’ invoicing follow-up
• Sector benchmarking
• Budgets, forecasts and closing accounts elaboration
• Team training and support on financial fields
• Other support to the efficiency team on need

Essential background and experience:

• At least a bachelor’s degree in a relevant field (e.g. Business, Finance, business administration, or a similar field)
• Very good command of Excel (pivot table, formulas)
• Previous experience in financial work is a strong asset
• Previous experience with Teamleader Orbit is an asset
• Experience with European projects is an asset

Essential Skills and knowledge:

• Accounting knowledge
• Excellent attention to detail
• Excellent organisational skills
• Strong analytical and synthesising skills
• Strong team player skills
• Problem-solver mindset
• Sense of initiative
• Professional proficiency in French or/and English at least C2
• Good working knowledge of English (written and oral) at least C1 level.
• Based in Belgium

What we offer: 

• Type of contract: Employee contract with attractive salary package (100% public transport coverage, meal voucher, homeworking allowance amongst others)
• Starting date : March 2024

How to apply? 

Apply through our website: https://www.vo-europe.eu/en/jobs  

Please use the following naming convention for the CV and cover letter: NAME_Position_Date, and make sure to specify the position you are applying for in your cover letter. 

Only applications following this process will be considered. 

GDPR

VO Europe ensures that the personal data of all candidates are processed in accordance with the European General Data Protection Regulation (EU 2016/679). We will process your data only for the purpose of recruitment and we will keep it only for a defined period while maintaining high-security measures.  

Inclusive policies 

VO Europe gives equal opportunity to all candidates; candidates can expect to be evaluated as individuals based on qualifications and experience rather than based on their belonging to a specific group or category. 

Do not forget to mention that you found this job ad on the Euractiv Jobsite!