Financial & Administrative Manager

Financial & Administrative Manager

Squaris Consultants

Brussels, Belgium

About Squaris:

SQUARIS is a European consultancy specialised in EU Government Affairs and EU association management in public health, road transport, security & crisis management.

SQUARIS provides legal and strategic support to critical NGOs who are shaping these areas in the European Union and abroad.

Our team is made of dynamic and committed experts and consultants offering the best to our customers.

About the position:

SQUARIS is seeking to hire a proactive and results-oriented professional to join our team to work on EU funded projects.

The Financial & Administrative Manager will support the team with the implementation and management of several important EU funded projects (Horizon 2020 and ISF projects).

We are looking for an experienced person with a sound educational and professional background.

We are looking for professionals who can share the values promoted by the associations we represent.

We are looking for individuals who want to help make changes and contribute to a safer and more resilient society.

What we offer:

• A friendly and flexible working environment, with the opportunity to take initiative and drive EU projects;
• A dynamic and supportive multicultural team;
• Opportunities to collaborate with EU institutions and officials;
• Experience in EU affairs;
• Learning opportunities.

Your Tasks and Responsibilities:

• Be responsible for financial management and reporting for several EU funded projects (prepare financial & administrative documents as well as project documentation to ensure full compliance);
• Ensure compliance with technical, administrative, and financial rules as per the grant agreements and service contracts;
• Provide support in the legal and financial management of procurement procedures;
• Provide support in planning resource allocation and budget for the projects;
• Prepare financial reports, by collecting and consolidating time sheets data;
• Support other financial activities of the associations;
• Provide occasional support in drafting project proposals.

Requirements for the position:

Education and Experience

• Master’s degree in a relevant field (such as Business/Public Administration, Finance, Procurement, Economics) is required;
• 4 to 5 years of relevant work experience is required, preferably in handling EU projects funded under Horizon Europe and ISF programme;
• Experience in one of the following domains is desired – telecom, space, or digital policy.

Technical Skills

• Very good knowledge of funding programs (especially Horizon Europe and ISF) procedures;
• Excellent and proven organisational skills, including ability to plan workload, meet tight deadlines, and handle multiple projects;
• Proficient computer skills, especially MS Office applications and programs for time reporting and financial reporting.

Inter-personal and Other Skills

• Self-starter with a positive attitude;
• Ability to work autonomously and collaborate within a small team;
• Outgoing and professional with the ability to engage and motivate partners and colleagues;
• Entrepreneurial mindset;
• Strong attention to detail and commitment to quality.

Language

• Proficiency in English (CEFR – C1 or above) is required;
• Proficiency in another European language is desired.

Status:

Part-time position (3 or 4/). Full time could also be considered. Status of employee or self-employed.

Interested?

Send your motivation letter and CV in English to vacancies@squaris.com with the subject line “Financial & Administrative Manager”. Please indicate your availability in your motivation letter as well as two professional references.

Please note that only shortlisted candidates will be contacted. Thank you for your understanding.