Financial Aid Coordinator

Title: Financial Aid Coordinator

Department: Financial Aid

Campus Location: Arnold/Main Campus

Salary Range: $62,901-$78,626

Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Hours Per Week: 40

Work Schedule: 

Position Type: Full-Time Staff,  Exempt

Position Summary

The Financial Aid Coordinator – Scholarships and Maryland State Programs is responsible for providing oversight and management of scholarships and grants through the State of Maryland (Maryland Higher Education Commission/MHEC), AACC Foundation, and AACC Institutional programs. This position will work closely with the Assistant Director to ensure the college’s compliance with MHEC’s State financial aid procedures and assume daily responsibility for administering the Maryland Promise Program, including annual system setup and reconciliations. The Coordinator will assist with development of AACC scholarship award criteria, scholarship system setup, reconciliation, audit reviews, fraud mitigation and prevention. In addition, this position will collaborate with the Assistant Director to develop, test and maintain the Ellucian Colleague system and the Next Gen scholarship management system to ensure the Financial Aid office meets all Federal and State regulations and compliances. The Financial Aid Coordinator of Scholarships and State Programs works closely with all campus departments on strategic enrollment management initiatives including establishing and administering procedures as related to delivery of State-funded aid, Institutional and Foundation scholarship funds to students.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college’s excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

Assist in the annual setup, oversight and administration of Maryland State grant and scholarship programs, including the Maryland Promise program, in accordance with state regulations. Responsible for ensuring accuracy and compliance in Maryland State award processing to include but not limited to the importing, posting, reconciling, and disbursing of awards to student accounts, as well as the selection and awarding of students receiving grants through decentralized programs. Request payment of funds from MHEC and reconcile with AACC disbursements.

Assist in the oversight and administration of AACC Foundation and Institutional awards. Working with the AACC Foundation to determine annual budgets for all AACC Foundation scholarships. Train and oversee the college scholarship committee. Managing the awarding and communication of AACC Foundation Scholarships. Responsible for creating and maintaining award definitions, awarding/disbursement rules in Colleague and Next Gen Scholarship Manager. Responsible for annual set-up and maintenance to ensure accurate awarding/disbursement.

Assist with end-of-year reconciliation, financial reports, securing required documentation, compliance requirements, annual audits and fraud reviews. Troubleshooting, research and issue resolution. Responsible for the annual MHEC program reviews and audits.

Oversee the Continuing Education and Workforce Development (CEWD) selection, awarding and communication of continuing education Foundation and Institutional scholarships. Manage the CEWD scholarship awarding and payment process utilizing the sponsored billing system. Monitor and reconcile non-credit scholarship awards and payments.

Assist students in person, by phone or via email with understanding all aspects of the scholarship application and selection process, financial aid application and awarding process, and veterans education benefits. Serve as primary point of contact for the Maryland Higher Education Commission, AACC Foundation, and all departments on campus utilizing Institutional or Foundation funding.

Work as a member of the Financial Aid team on tasks as needed. Other assigned work as agreed upon.

Required Qualifications:

Bachelor’s degree or higher

Minimum of four years of financial management experience including two years of experience with the Maryland College Aid Processing System (MDCAPS) and the awarding of state grants and scholarships.

Working knowledge of Department of Education Title IV program eligibility and Title IV processing.

Strong analytical skills with the ability to build and utilize database queries and advanced spreadsheets.

Excellent oral, written and interpersonal communication skills, including the ability to make public presentations required. Ability to deal tactfully and effectively with a diverse population of students, parents, staff, governmental agencies and community members.

Willingness and ability to work a flexible schedule. Including occasional evenings and Saturdays.

Preferred Qualifications:

Demonstrated organizational and time management skills and the ability to function effectively in a detail-driven environment with minimal supervision.

Knowledge of Ellucian Colleague student database system.

Experience working with scholarship management database systems.

Experience working in a community college setting.