Financial and Administrative Officer

EuroGeoSurveys (EGS) is a not-for-profit association representing Europe’s Geological Survey Organisations. We provide pan-European geoscience data and advice to European Institutions, regulators, industry, and the public to address key societal challenges. EGS is seeking a dynamic “Financial and Administrative Officer” to join our international team.

 

Key Responsibilities
Accounting and Finance

·        Manage invoices, payments, and cash flows.

·        Oversee expense controls, invoicing, and accounting through a customized SAP system (Popsy).

·        Track monthly budgets, prepare annual financial statements, and project financial reports.

Legal Affairs

·        Review contracts, ensure compliance, and manage changes to the Executive Committee and statutory articles.

·        Handle legal requirements such as KYC, UBO, and ECB compliance.

Staff Management

·        Process payroll and benefits, manage expense claims, and collaborate with social secretariats for staff matters.

·        Draft annual vacation plans.

Project Management

·        Provide financial oversight and support for projects, assist in reporting, and manage logistical aspects of meetings.

·        Handle fund transfers in line with grant contracts and EC guidelines.

Stakeholder Relations

·        Communicate with landlords, suppliers, and members, manage meeting room bookings, and office supplies.

 

Required Skills and Experience

·        Bachelor or Master’s degree in Accounting, Finance, Business Administration, or related field.

·        Proven experience in financial management, legal compliance, and contract review.

·        Strong teamwork, communication, and independent work skills.

·        English proficiency; French is a plus.

 

What We Offer

·        Competitive salary and benefits.

·        Career growth opportunities in a dynamic, international environment.

·        Involvement in high-profile, impactful projects.

 

How to Apply
Send CV and cover letter to info@eurogeosurveys.org with “Financial and Administrative Officer Application” by 17 October 2024. Applicants must have the legal right to work in Belgium. Applications are reviewed upon submission, with interviews possible before the closing date. We look forward to welcoming a highly motivated individual to our team!

 

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