Financial Assistant (CA FGIII)

The Circular Bio-based Europe Joint Undertaking (CBE JU), a €2 billion partnership between the European Union and the Bio-based Industries Consortium (BIC), funds projects advancing competitive circular bio-based industries in Europe. The partnership is building on the success of its predecessor, the Bio-based Industries Joint Undertaking (BBI JU), while addressing the current challenges facing the industry.

The Financial Assistant will provide support and assistance to the CBE JU in the execution of financial transactions both on the administrative and operational side, reporting directly to the Head of Finance and Administration. He/she will also contribute to the accounting processes, to the execution of administrative tasks and to the preparation of the budget.

The Financial Assistant’s duties will include:

Financial support (initiation and/or verification)

• Financial initiation and/or verification of financial transactions including commitments, de-commitments, payments, recovery orders, guarantees and credit operations in ABAC;
• Collect, register, check and process all documentation required to support the commitments, de-commitments, payment requests, recovery orders and credit operations;
• Follow-up of the implementation of commitments and payments, preparation of de-commitments and ensuring timely closure of administrative commitments.

Support in the framework of the Calls for proposals

• Perform financial initiation and verification of grant agreements’ operations, namely commitments, payments and recoveries in the dedicated IT tools, namely ABAC and COMPASS/SYGMA;
• Assist in the analysis of the financial viability of beneficiaries;
• Provide support to Project Officers in all financial-related tasks;
• Follow up the implementation of grants’ financial operations;
• Liaise with contactors and beneficiaries on financial matters related to grants and procurements.

Management of financial information

• Support in the preparation and planning of the annual budget, as well as monitoring and reporting on its implementation;
• Assist in the development and implementation of financial procedures (in particular procurement procedures) and the elaboration and updating of model documents;
• Provide advice and support on financial practices in line with EU and CBE JU budgetary, financial and contractual rules;
• File financial documents, correspondence and returned files and requests for clarification, according to the CBE JU filing/document policy rules;
• Ensure quality/coherence of financial and contractual data in/between different databases.

Support in the framework of audit management

• Provide assistance for “on the spot” controls and audit missions;
• Follow up queries on audited files;
• Assist in the collection of the necessary information for audit and control by the European Commission services or the European Court of Auditors;
• Undertake additional tasks as required in the interests of the service.

Deadline for applications: 27 May 2024, 23:59 CET (Central European Time/Brussels time)

Link to the full Vacancy Notice and Online Application Form: https://www.cbe.europa.eu/vacancies

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