Financial Assistant, Temp

• Create payment requests within PeopleSoft. Compile all necessary documentation.
• Work with the supplier team to create and update supplier profiles for students, vendors, and others receiving payment from Chapman University.
• Draft Independent Contractor Agreements and see them through to full execution.
• Work with the Purchasing Department to place orders and enter purchase requisitions. Monitor approval status for purchase orders, delivery of orders, and submit purchase receipts to Accounts Payable for payment.
• Create expense reports, travel requests, cash advances, PCard reconciliations, etc. within Concur.
• Deposit checks received for Fowler School of Law.
• Draft invoices to outside parties.
• Generate various financial and budget reports to assist in determining budget variances and financial discrepancies.
• Monitor and reconcile routing accounts payable and receivable lines.
• Monitor status of payments, receivables, purchase requisitions/orders, expense reports, and other similar items.
• Advise supervisor of budget blocks and transfers needed. 

Liaison for Financial Matters

• Serve as primary liaison to students and staff on matters relating to reimbursements, purchases, and other fiscal questions.
• Initiate and/or review requests for payments to ensure accuracy, proper authorizations, and compliance with fiscal policies. 

Supporting Administrative Operations

• Assist the Assistant Director of Administrative Operations and other staff with various projects and other duties as assigned. 

• Associate or undergraduate degree in a similar and/or related field.
• Minimum of 1 year of experience in providing basic accounting support, including monitoring charges and reconciling expenses.
• Working knowledge of accounting principles.
• Basic comprehension of reading and drafting contracts.
• Strong background in Microsoft programs, particularly Excel and Outlook.
• Excellent attention to detail and accuracy of figures with strong arithmetic skills.
• Effective communication skills. Ability to maintain confidentiality.
• Able to work collaboratively with the law school team as well as other university departments to process financial needs in a timely manner in accordance with university fiscal policy.
• Able to balance competing deadlines and priorities.

• Possess working knowledge of financial software used by the university such as PeopleSoft, Concur, and Panther Analytics.
• Familiarity with Chapman University policies and procedures.