Financial Coordinator

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University invites applications for the position of Financial Coordinator within the Eberly College of Science Finance Office . This vital role is geared towards providing comprehensive financial support to faculty, staff, and students, with a primary focus on the Statistics Department. The successful candidate will be committed to delivering exceptional customer service and adept at problem-solving to ensure the seamless operation of the unit, thereby supporting the College’s mission of excellence in teaching, research, and service.

The Financial Coordinator will have a broad range of responsibilities, including but not limited to:

• Budget Management: Participate in the preparation and implementation of budgets for the academic unit. Monitor budgetary lines for potential overdrafts, enforce expenditure controls, and ensure compliance with grant restrictions and requirements. This includes overseeing the allowability, allocability, and reasonableness of travel expenses, purchases of supplies/materials, equipment, and monitoring faculty designated funds.

• Gifts and Endowments Oversight: Manage gifts and endowments within the administrative area, ensuring compliance with fund guidelines and assuring timely scholarship processing and posting.

• Financial Processing: Accurately process financial documents in SIMBA, including timely reconciliation of pcard transactions and SAP Concur reimbursements.

• Payroll and Effort Management: Manage Pay and Effort functions within the department, assist with salary clearing queries, oversee wage payroll processing, and manage wage payroll personnel.

• Policy Guidance and Compliance: Provide guidance on the interpretation of policies to ensure compliance and maintain internal controls. Resolve intermediate to moderately complex issues for both internal and external customers, effectively communicating policies and procedures as necessary.

• Procedure Documentation and Compliance: Document existing procedures for the administrative area, recommend procedural updates, review for compliance, and assist the Finance Office in auditing activities.

• Team Leadership: Assist in directing the work of lower-level financial staff, contributing input towards their performance evaluations.

Education and Experience

This position typically requires an Associate’s degree and 4 plus years of related experience, or an equivalent combination of education and experience.  

Additional Information:

For full consideration, applicants must include a cover letter and resume with their application.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

This position will require successful completion of standard background checks.   

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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