Financial Management Analyst

The position is assigned to the Financial Management Division (PFFM) within the Procurement, Portfolio and Financial Management Department (PPFD). You will be based at our People’s Republic of China Resident Mission office in Beijing, PRC.

You will report to Director, PFFM, international staff and officer:

• As a Financial Management Analyst, you will provide technical, analytical, and coordination support for the daily operational and administrative requirements of PFFM. The responsibilities may encompass providing support for several activities, including : (i) assisting in financial management supervision during implementation; (ii) conducting financial due diligence during project processing; (iii) performing portfolio analysis and generating reports; (iv) facilitating the processing and implementation of technical assistance projects; (v) assisting with general tasks related to PFFM; and (vi) providing coordination support to one or more assigned supervisors, as detailed below.
• Though the position is based in People’s Republic of China, you can be assigned to work on tasks in other developing member countries of ADB as needed.
• Financial management monitoring during implementation.
• Ensure ADB’s FM requirements are met by diligently following up with project teams and executing/implementing agencies (EA/IAs) including compliance with financial covenants.
• Monitor and update FM Action Plans, including initiating communications with EA/IAs on compliance.
• Input and update project data records in ADB’s electronic databases.
• Monitor and review submission of progress reports, audited project and entity financial statements (APFS and AEFS), management letters, audit opinions on compliance with financial covenants and use of loan proceeds, following ADB internal guidelines and exercising discretion. Update automated review checklists in ADB’s electronic databases and help draft correspondence for project teams to communicate with EA/IAs on identified issues.
• Support and participate in project review missions, contributing to Aide Memoires and Back to office reports.
• Archive documents in PFFM project archives.
• Financial due diligence during project processing.

Support the financial due diligence for project processing following ADB’s requirements while exercising discretion:

• Assess financial management capacity of EA/IAs, evaluating the sufficiency of FM systems, and designing FM arrangements and FM actions to mitigate the risks.
• Finalize cost estimates and financing plan based on technical information provided by project teams.
• Conduct financial evaluation and analysis of projects and EA/IAs for financial viability and sustainability.
• Develop risk mitigation measures including financial covenants for incorporation into legal agreements.
• Draft relevant sections of the report and recommendation of the President, project administration manuals, financial analysis link document, risk assessment and risk management plans, etc.
• Establish and update master data in ADB’s electronic databases for new projects (e.g., financial reporting and auditing requirements, covenants for compliance, etc.).
• Portfolio analysis and reporting.
• Prepare and/or help prepare analytical reports:
• On portfolio financial management performance (such as including statistical analysis, charts, tables) based on data extracted from ADB’s electronic databases.
• On non-compliance or delayed compliance with APFS and AEFS submission and public disclosure requirements, quality of the submissions, common issues and deficiencies identified.
• Support technical assistance (TA) processing and implementation.
• Assist TA teams in PFFM to prepare TA reports and change memos, ensuring compliance with policy requirements.
• Undertake relevant research and compile related documents.
• Monitor TA implementation against targets.
• Support with consultant recruitments and contract administration.
• Coordinate arrangements and logistics for TA-funded missions including securing government clearance, mission and travel request authorization, arranging flights and accommodations, in-out arrangements, visas, and scheduling appointments.

General PFFM tasks:

• Maintain PFFM’s webpage, PFFM databases, oversee document logs, and ensure organization and accessibility.
• Assign tasks to PFFM staff and monitor timely completion.
• Help with staff consultant recruitment and contract administration.
• Help prepare presentation materials, coordinate activities for knowledge distribution activities and ensure timely release and sharing of knowledge products.
• Contribute to knowledge product development by researching and compiling relevant documents.
• Help with the drafting and revision of operations manual sections, staff instructions, and project administration instructions.
• Manage the interdepartmental review process, including summarizing comments from different departments and help with the editing of reports.
• Ensure documents follow ADB’s Handbook of Style and Usage.
• Collaborate with relevant ADB departments and offices for logistical support and coordination.

Coordinate and support assigned supervisors:

• Schedule appointments and arrange mission travel, including obtaining mission clearances (internal and external), flight and travel arrangements, in-out arrangements, visas, mission kits, mission materials and mission appointments.

Others:

• Any other tasks assigned by the supervisor or reflected in your work plan.

Qualifications :

You will need:

• Bachelor’s degree preferably in accounting, business administration, commerce or other relevant discipline.
• Professional qualification in accounting (e.g. CPA, CA) from an internationally recognized institution (e.g., IFAC). A CFA qualification is an advantage.
• At least 5 years of relevant professional experience.
• Knowledgeable in ADB policies, guidelines and procedures, an advantage.
• Experience collaborating with internal and external clients, including ADB colleagues, government officials, development partners and other international networks.
• Working knowledge of financial management in a multilateral and bilateral development context is an advantage.
• Excellent verbal and written communication skills in English.
• Proficiency in MS productivity suite (i.e., Word, Excel, PowerPoint), videoconferencing (i.e., Zoom, MS Teams) and document filing systems (i.e., SharePoint, OneDrive).

Source: https://www.adb.org/careers/250293