Financial Management Assistant

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Description

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As a Financial Management Assistant, you will: provide technical, analytical, and coordination support for the daily operational and administrative requirements of PFFM.

The responsibilities may encompass supporting several activities, including: (i) general tasks related to PFFM; (ii) coordination support to one or more assigned supervisors, (iii) performing portfolio analysis and generating reports; and (iv) processing and implementation of technical assistance projects as detailed below.

• Maintain PFFM’s webpage, PFFM databases, oversee document logs, and ensure organization and accessibility; assign tasks to PFFM staff and monitor completion.
• Assist in staff consultant recruitment and contract administration.
• Assist in preparing presentation materials, coordinate activities for knowledge distribution activities and ensure release and sharing of knowledge products; contribute to knowledge product development by researching and compiling relevant documents.
• Assist in the drafting and revision of operations manual sections, staff instructions, and project administration instructions.
• Manage the interdepartmental review process, including summarizing comments from different departments and assist in the editing of reports.
• Ensure documents follow ADB’s Handbook of Style and Usage.
• Collaborate with relevant ADB departments and offices for logistical support and coordination.

Coordination support to assigned supervisors:

• Schedule and coordinate appointments.
• Arrange mission travel, including obtaining mission clearances (internal and external), flight and travel arrangements, in-out arrangements, visas, mission kits, mission materials and mission appointments.

Assist in portfolio analysis and reporting:

• Prepare and/or support the preparation of analytical reports:
• on portfolio financial management performance (including statistical analysis, charts, tables, etc.) based on data extracted from ADB’s electronic databases.
• on non-compliance or delayed compliance with APFS and AEFS submission and public disclosure requirements, quality of the submissions, common issues and deficiencies identified.
• Contribute to the annual FM Report.
• Support to technical assistance (TA) processing and implementation:
• Assist TA teams in PFFM to prepare TA reports and change memos, ensuring compliance with policy requirements.
• Undertake relevant research and compile related documents.
• Monitor TA implementation against targets.
• Support with consultant recruitment and contract administration.
• Coordinate arrangements and logistics for TA-funded missions including securing government clearance, mission and travel request authorization, arranging flights and accommodations, in-out arrangements, visas, and scheduling appointments.

Others:

• Any other tasks assigned by the supervisor or reflected in the incumbent’s work plan.

Qualifications:

You will need:

• Bachelor’s degree preferably in accounting, business administration, commerce or other relevant discipline.
• Professional qualification in accounting (e.g. CPA, CA) from an internationally recognized institution (e.g., IFAC) is desirable.
• A CFA qualification is an advantage;
• At least 5 years of relevant professional experience.
• Work with internal and external clients, including ADB colleagues, government officials, development partners and other international networks.
• Excellent verbal and written communication skills in English.
• Proficiency in MS productivity suite (i.e., Word, Excel, PowerPoint), videoconferencing (i.e., Zoom, MS Teams) and document filing systems (i.e., SharePoint, OneDrive).

Source : https://www.adb.org/careers/250490

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