Financial Planning & Analysis Team Budget Proposal Preparation

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

The objective of this consultancy is to provide specialized financial support services to streamline the Institute’s financial operations, ensure accuracy in financial data management, and assist with project and Institute audits.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Responsibilities:

• Preparation of Monthly Chargebacks
• Prepare the monthly ITS chargeback report and send it to the designated accountant.
• Prepare the monthly schedule of RSS, OSS, and ITS recoveries, and upload it to the Prime Payroll system.
• Prepare the monthly Other GRS Benefits (e.g., Dependent’s School Bus, Housing, Vehicle Allocation, and GRS Bus Run) and upload the data into the Prime Payroll system.
• BUS and Task ID Creation and Monitoring
• Create BUS and Task IDs as requested by the assigned accountant.
• Activate, extend, and update BUS records based on received requests.
• FTE Consolidation Under Pipeline Grants
• Gather Full-Time Equivalent (FTE) data across all pipeline grants, ensuring completeness and consistency.
• Consolidate the FTE data into a comprehensive report to support financial forecasting and resource allocation.
• FTE Maintenance in OCS
• Regularly review and update FTE allocations in the OCS system to ensure alignment with the project, in coordination with the accountant in charge. Additionally, update staff-related information such ass Resource Number, Position Number, and ensure that the FTE is 100% per month.
• Address discrepancies or outdated records promptly to maintain accurate and up-to-date information.
• Preparation of Budget Proposals
• Prepare or revise budgets for all assigned Bilateral/W3 Restricted Grants, W1R, and Other Funds, ensuring completion on or before donor submission deadlines, in coordination with Project Leaders and PDMO
• Ensure that all budgets align with Institute standards and comply with donor guidelines.
• Budget Loading and Adjustments/Realignment
• Prepare the postback template for uploading Admin budget additions, adjustments, or realignments, as requested by the project accountant or BUS owner, and approved by the team or Finance Heads.
• Prepare the postback template based on the approved grant and upload it into OCS.

Qualifications:

• Bachelor’s degree in accounting or any related field
• Preferably CPA, with a least one-year experience in accounting, auditing, financial management, budgeting, or related field

Skills Required:

Mandatory:

• Has knowledge in budgeting, cost estimation, pricing strategies, and financial metrics.
• Ability to communicate professionally, positively, and effectively with a variety of individuals integral to the position.
• Ability to quickly learn and grasp the implications of financial terms and conditions.
• Attention to detail and ability to work with confidential information.
• Can work with minimal supervision
• Proficient in using MS Office and has relevant experience in computerized financial systems and flexibility to adapt new software applications.

Source: https://www.irri.org/talentlink/details.html?id=Q7LFK026203F3VBQB79QWQWAS&nPostingID=1950&nPostingTargetID=3522&mask=irriext&lg=EN