Financial Professional

05-Feb-2024

Harvard Medical School

64852BR

Position Description

The Program in Medical Education (PME) at Harvard Medical School (HMS) is the organizational structure housing the education programs that lead to the MD degree. The PME is comprised of 14 offices and is responsible for all aspects of the Pathways and HST curriculum tracks from admissions to graduation. The PME’s Finance office is comprised of a five-person team responsible for: preparing PME’s annual budget, quarterly reporting, and financial analysis; managing financial transactions and providing guidance to ensure compliance with Harvard University financial policies and procedures; managing the teaching compensation process of required MD courses; and serving as a resource to other PME offices regarding general administrative issues/problems.

Reporting to the Senior Director of Finance and Administration, the incumbent will independently manage, and lead responsibilities related to teaching compensation, financial analysis and general administration. A successful candidate will be able to solve problems independently, think critically and create viable, compliant solutions to administrative issues, but understand when to escalate an issue.

Teaching Compensation

• Manages a portfolio of MD course teaching reports from each of the 3 phases of the MD curriculum (Preclerkship, PCE and Post-PCE), which includes reviewing to determine eligibility of compensation and compliance with established guidelines, allocating compensation to correct department/organization, and calculating compensation.
• Researches and resolves any issues raised by affiliate appointing departments and makes corrections/adjustments to future teaching reports.
• On-boards faculty not paid by an affiliate hospital to the HMS payroll and provides regular status updates to Senior Director.
• Generates quarterly communications to faculty regarding teaching compensation and researches and resolves any questions or issues.
• Prepares analysis of quarterly teaching compensation and other ad hoc requests for Senior Director.

General Administration

• Leads pre-award activities, which include understanding funding announcements and serving as a point of contact to advise MD students/faculty. Identifies issues and proposes solutions. Develops budgets and budget justifications to ensure compliance with sponsor’s terms and University’s policies.
• Post award primary duties include serving as principal source of information/guidance on fiscal policies and procedures. Responsible for administering and implementing the terms and conditions in notices of awards, contracts and action memos.
• Leads efforts on annual academy fellowship opportunity awarded by HMS Academy by advising applicants, troubleshooting issues and establishing post-award procedures.
• Manages Vanderbilt Hall Resident Assistants program, which includes annual recruitment, on-boarding, and termination of appointment.
• Troubleshoots issues/complexities surrounding compensation differentials and draft service agreements for MD faculty holding leadership roles in the PME.
• Manages HST’s MD Research Assistantship program, which includes on-boarding, advising selected PIs of the process and financial commitment, working with a Financial Associate on the invoicing and collection of stipend and tuition payments, ensuring compliance with University policies and protocols, and preparing monthly and ad hoc reports for Senior Director.

Financial Analysis

• Prepares timely financial analysis, projections and reports for all PME sponsored accounts and Office of Scholarly Engagements’ endowment funds. Ensures stipends of scholarly projects comply with the terms.
• Verifies budgets, reconciles, analyzes and resolves discrepancies relative to financial aid endowments used for MD student scholarship.
• Leads reconciliation, analysis and reporting of all PME gift and endowments and ensures compliance with terms and conditions of each fund, as well as University policies and procedures.

Basic Qualifications

5 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills

• Bachelor’s degree preferred.
• Strong written and verbal communication skills.
• Demonstrated experience with financial systems and data query tools. Working knowledge of financial administration principles.
• Demonstrated skills in prioritizing/performing multiple tasks while maintaining exceptional attention to detail.
• Excellent interpersonal, written and verbal communication skills. Keen sense of compliance workflow and business processes.

Additional Information

Cover letters are strongly encouraged as part of the application process.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard’s Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA – MA – Boston

Job Code

405007 Financial Professional (N)

Work Format

Hybrid (partially on-site, partially remote)

Department

Program in Medical Education (PME) – Financial Administration

Union

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

35 hrs. per week tendersglobal.net Monday – Friday tendersglobal.net 9:00 am – 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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