Financial Services Administrator

Job Number: 
J0224-0409

Job Title: 
Financial Services Administrator

Job Type: 
Continuing Full Time

Department: 
Financial Services

Job Category: 
Financial Services

Number of Positions: 
1

Date Posted (dd/mm/yyyy): 
01/03/2024

Closing Date (dd/mm/yyyy): 
15/03/2024

Salary (with Salary Rate): 
58,861.00 – 76,518.00/Year

Employee Group: 
Non-Union

Salary Level: 
NU03

Hours Per Week: 
35

Date Position Available: 
01/02/2024

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Responsible for:
• financial administration of funds overseen by the Controller’s Office,
• the provision of operational support for the Financial Services Department
• office administration for the Associate Vice President, Financial Services and the Controller’s Office

Qualifications:

The incumbent must possess the following qualifications:
• Knowledge of accounting practices and terminology, with a thorough understanding of Generally Accepted Accounting Principles (GAAP) and CRA legislation being a strong asset,
• Knowledge of financial services and practices within the university as well as the broader university offices, academic units, departments, and divisions
• Maintain up-to-date knowledge of University policies and procedures
• Knowledge of office administration policies, procedures, and processes
• Have strong skills in spreadsheet analysis and a high degree of competency with Microsoft Office software, including but not limited to, Excel, Word, Powerpoint, Outlook, and internet browsers
• Have a strong understanding of Carleton University Financial Management Systems

Education and Experience:

The above is normally acquired through the completion of:
• Diploma in Business and/or Accounting
• University/College degree with an emphasis on Business and/or Accounting would be preferred
• Minimum of three year’s experience with business administration and/or accounting duties

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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