Fleet and Facilities Coordinator

American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of a volunteer labor force to help restore America’s public lands. ACE has a national reputation for providing exceptional training and support to enable crews to safely and economically implement technically complex and physically demanding conservation projects for the US Forest Service, BLM, National Park Service, USFWS and numerous state and local land management partners.
 
Department/Division: CREW: MTW
 
Status:  Temporary
 
Schedule/Hours: Full-time. Flexible schedule with varying shifts; 40 hours/week with additional hours as needed. Some evening and weekend hours may be occasionally required. 

Start Date: TBD
 
End Date: Nov 1, 2024(with the possibility of extension)
 
Reports To: Associate Director of Operations
 
Travel: 10-20%: Local/regional travel 
 
Position Summary:
 
The Fleet and Facilities Coordinator serves in a crucial support role within the ACE CREW Mountain West Division Operations Team supporting our conservation field crews. Under the supervision of the Associate Director of Operations, the Fleet and Facilities Coordinator works alongside and in close collaboration with the ACE Division Operations team to provide on-the-ground support for crews and projects.

The Fleet and Facilities Coordinator has two major areas of responsibility:
 1) Managing Fleet & Equipment Inventory, Maintenance, and Scheduling
2) Facilities Management (Housing and Warehouse)
 
The Fleet and Facilities Coordinator is responsible for providing in-person maintenance and oversight at the ACE warehouses and other base facilities as well as coordinating and maintaining ACE fleet vehicles, and is responsible for supporting field crews with fleet repair/scheduling and tool/equipment maintenance and inventory. This position is located at ACE Mountain West field base location of Hurricane, UT and requires some local and regional travel (10%).
 
In this fast-paced and interactive position, a person must be flexible, adaptable, and enthusiastic working as a member of a dedicated team in an office environment with regular visits to field operation locations.

Essential Functions and Responsibilities:

Manage Fleet Inventory, Maintenance, and Scheduling

• Create procedures to properly ensure safely store equipment and restock supplies to smoothly operate rig-ups and de-rig.
• Oversee an Inventory of tools, chemicals, vehicle equipment, food, and backcountry supplies
• Managing all equipment including but not limited to chainsaws, all power tools, hand tools, tool maintenance equipment, vehicle maintenance equipment.
• Schedule vehicles for the field/ maintenance/ staff trips.
• Work with the Operations team to schedule equipment and logistics for hitch.
• Work with the Operations to schedule any special field tools (winch, generator, chipper, etc.).

Facilities Management

• Work with the Risk Management and Facilities department to work on Facility Safety Plans. Serve as the primary point of contact for the division with the ACE National Facilities staff, ensuring smooth and regular communication about housing, garages, and bases.
• Lead the maintenance of existing facilities, including undertaking small repairs, functioning of fixtures, HVAC maintenance, painting and correcting normal wear.
• Assist in the set up and maintenance of warehouse facilities
• Maintain an annual cleaning and maintenance schedule including fire alarm checks, appliance checks, standards of hygiene, secure property, etc. for ACE warehouse facilities
• Conduct house checks for cleanliness after crews leave for field projects. Enforce disciplinary measures in coordination with division leadership for members or households that do not meet standards
• Purchase and maintain cleaning supplies and other essentials for each housing unit
• Pick up and deliver housing supply orders from local retailers and perform other similar tasks that arise
• Ensuring the alcohol free and drug free housing rules are observed by members and staff
• Be available and respond to housing repair emergencies if they arise and respond in a timely manner
• Be present and assist when crews are preparing to leave on field work (rig up) and lead and organize the de rig procedures when crews return from hitch.
• Maintain stocks of personal protective equipment, gloves, hardhats, glasses and ear protection.
• Organize storage systems for first aid supplies, maintain stock of all first aid items to ensure First Aid Kits can be resupplied weekly.
• Fill propane tanks weekly to prepare crews for all field trips.
• Other duties as assigned.

Required Experience and Qualifications:

• Possess a high school diploma or GED certificate. BA/BS degree from an accredited college/university preferred
• Intermediate level computer skills, specifically including knowledge of Microsoft Office products and a familiarity with the Google Apps suite
• Previous experience working with young adults in a team setting
• Knowledge or leadership experience within the conservation field
• General knowledge of fleet (vehicle & trailer) maintenance and repair
• Knowledge of general facility maintenance, improvements, and repair
• General knowledge of tool maintenance and repair.
• Ability to adapt to work environments, schedules, and conditions that can change frequently, often working independently
• Experience in communicating rules and regulations and holding others responsible to expectations
• Experience communicating and maintaining relationships with local vendors such as food suppliers, contractors, auto mechanics, etc.
• Ability to handle concurrent operations in a fast-paced environment
• Willingness to travel and camp out for extended periods of time
• Must be flexible and possess a high quality work ethic
• Ability to understand and carry out oral and written instructions
• Ability to establish and maintain effective working relationships with members, partner agency staff, and the general public
• Ability to maintain a positive, constructive work environment conducive to team performance
• Ability to self-manage weekly schedule and meet deadlines
• Ability to analyze and resolve complex safety issues
• Ability to prepare and maintain records, personal timesheet, maintenance reports, and log books

Other Requirements:

• Must be authorized to work in the U.S.
• Valid driver’s license and an insurable driving record.
• Proficient in English.
• Ability to pass a federal criminal background check.
• Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time.

Physical Demands, Work Environment and Working Conditions

• Physical Demands:  Requires frequent sitting, standing, walking, hiking, carrying, using hands to handle or feel, reaching with hands and arms, talks and hears. Manual dexterity required for use of hand and power tools, computer keyboard/mouse and other office equipment. Required to stoop, kneel, climb stairs, and/or crouch. Ability to hike over rough terrain, and camp overnight under field conditions.
• Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
• Weight Lifted or Force Exerted: Frequently moves up to 30 lbs., ability to move up to 40 pounds.
• Environmental: Outdoor and indoor conditions: Work environment conditions can change frequently; working under adverse weather conditions and in various climates.
• Noise Environment: Moderate noise.
• Travel: This position requires domestic travel.

Compensation: Exempt, salaried position. Annualized salary range of $47,000/year, assuming 40 hours/week for 52-week (equivalent $22.60/hr)

Benefits: No benefits are offered for a temporary/seasonal position.

Holidays, Vacation, and Sick Time: ACE observes 13 paid annual holidays (floating holiday flexibility). 

Additional Benefits: Outdoor Perks – As an ACE staff member, you will be eligible to receive pro deals which include deep discounts on outdoor gear providing 30 – 50% off retail prices on 100s of established outdoor gear brands.