Fleet and Logistics Specialist

This position performs duties relating to the procurement, maintenance, coordination, and inventory control of the Department’s critical supplies including vehicles, uniforms, and law enforcement equipment.
The person in this position is expected to be capable of performing a variety of both physical labor and administrative work such as coordinating vehicle maintenance, ordering equipment and uniforms, inventory maintenance and accountability, conducting minor repairs and maintenance to equipment and vehicles, and providing logistical support for large scale trainings and events. The person in this position must have strong interpersonal and communication skills to effectively work with a variety of employees, stakeholders, and vendors. The person in this position is expected to engage in physical manual labor while maintaining equipment and uniform inventories, installing and removing equipment, and providing mission critical logistical support in the field.
Overall, persons in this position perform duties exercising problem solving, initiative, creativity and good judgment. Persons in this position must apply a wide variety of rules, practices and procedural guidelines in the exercise of responsibilities.

Persons in this position must be able to operate independently in handling a wide variety of situations. Persons in this position must be able to set priorities to meet the demands of the department, including the ability to multi-task.
UW-Madison Police Department employees will support the department’s vision and mission by operating in a fair, unbiased manner which respects the rights and dignity of all individuals. As a department employee, your everyday actions will be guided by the Department’s values of Honor, Integrity, Guardianship, Health, Empathy and Respect (Reaching HIGHER) and be grounded in the highest ethical and professional standards. UW-Madison Police Department employees are expected to take an active role in creating and maintaining a positive, welcoming and inclusive work environment. Employees will assist or participate in the department’s recruiting and hiring efforts and the onboarding of new employees in the work unit. Department employees are expected to work in partnership with the campus and area communities to provide leadership in solving community problems, preventing crime and providing a safe environment to fulfill the mission of the University. Employees will strive for excellence in fulfilling the department’s mission and vision statements, values and goals.

Responsibilities:
Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 5% Required to work special events or assignments as designated by the Department
• 15% Performs manual labor related to the department’s fleet and equipment, including minor maintenance, installation, removal, and repairs to department equipment and vehicles, and other applicable maintenance to support Department needs.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Required:
1. Experience with managing multiple projects with varying deadlines.
2. Experience with planning and logistics.
3. Demonstrate the ability to problem solve using techniques to a wide variety of issues and situations.
4. Excellent interpersonal skills, both verbal and written communication
5. Experience providing administrative assistance in a professional office setting
6. Proficiency with Microsoft Office, i.e. Outlook, Word, Excel and PowerPoint
7. Ability to work hours outside the normal working schedule, including nights, weekends and occasionally holidays
8. Experience effectively handling difficult customer situations with appropriate conflict resolution skills.
9. Demonstrate excellent record keeping.
Preferred:
1. Experience with inventory management and control
2. Ability to perform minor mechanical repairs to equipment and/or vehicles
3. Proficiency with other information technology systems beyond basic Microsoft Office applications
4. Experience with law enforcement related equipment, uniforms, vehicles, and evolving best practices

Work Schedule:

This position is considered an essential position for the University Campus. The final schedule worked will be discussed and agreed upon with UWPD management; however, this position will need to have flexibility in the schedule to meet the needs for the department. In general, the hours will be during business hours Monday-Friday. This position will be required to occasionally work early or late as required by events. Some work beyond or outside hours agreed upon may be required during emergencies, special events or as assigned.

Work Type:

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $22.00 HOURLY
Depending on Qualifications
The University of Wisconsin-Madison Police Department (UWPD) is committed to attracting, retaining, and rewarding a highly qualified and diverse workforce by supporting competitive and equitable compensation practices through a job framework, salary structure and clear and flexible salary administrative guidelines.
Qualifications and experience are factors considered for pay above the minimum wage posted within the salary grade 16 (salary details: https://hr.wisc.edu/pay/salary-structure/ ).

Additional Information:

The University of Wisconsin Madison Police Department participates in the State of Wisconsin excellent benefit program that includes the following:
-Comprehensive health insurance and prescription coverage
-Supplemental dental and vision insurance
-Life and disability insurance
-Accident coverage
-Long-term care insurance
-Flexible Spending & Health Savings Accounts
-Coverage under the Wisconsin Retirement System (employer matching)
-403(b) and 457(b) Retirement Accounts
-Education Tuition Reimbursement
-Paid Trainings
-Paid workout time
Generous paid leave:
-Vacation benefits that increase over time
-Nine paid legal holidays
-Paid personal holidays
-Paid sick leave
Due to the nature of the position and the fact the person hired is an employee of a police department, persons in this position must pass the initial application screening, all steps of the hiring process, an extensive background investigation including credit history check, reference checks, drug screen, and psychological examination prior to beginning employment.

How to Apply:

Please click on the “Apply Now” button to start the application process. As part of the application process you will be required to upload your cover letter and resume in to the Talent Recruitment and Engagement Management System.
Please submit a resume and cover letter to include your answer to the following question: Please explain why you are interested in the position of Fleet and Logistics Specialist and what knowledge, skills, and abilities do you possess that would make a good candidate for this position.

Contact:

Nate Ebert
[email protected]
608-469-3477
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A77-UNIV POLICE DEPARTMENT/POLICE ADMINISTRATION

Employment Class:

University Staff-Ongoing

Job Number:

292527-CP

 
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .