Fleet Assistant - Tenders Global

Fleet Assistant

Center for International Forestry Research

tendersglobal.net

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Description

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CIMMYT Kenya fleet Assistant role will include handling various administrative, operational, and coordination tasks within a corporate Services Unit.
Duties and responsibilities:
Administrative Support:
  • Maintaining and organizing records related to vehicle registrations, insurance, maintenance schedules, and driver information.
  • Assisting in maintaining accurate and up-to-date databases of vehicle and driver details.
Scheduling and Coordination:
  • Scheduling vehicle maintenance and repairs with service providers, ensuring minimal disruption to fleet operations.
  • Coordinating vehicle inspection and other regulatory requirements.
  • Arrange appointments for drivers.
Communication:
  • Communicating with drivers regarding vehicle assignments and maintenance schedules.
Data Management:
  • Inputting data related to fuel consumption, mileage, maintenance costs, and other relevant metrics into fleet management shared point.
  • Help maintain accurate records of vehicle utilization, to be used for analysis and decision-making.
Supplier Liaison:
  • Assist in coordinating with suppliers, such as repair shops, fuel providers ensuring timely and cost-effective services.
  • Help track invoices and payments to vendors, ensuring accuracy and adherence approved budgets.
Reporting and Analysis:
  • Assist in compiling data for regular reports on fleet performance, maintenance costs, and other key metrics.
Compliance and Documentation:
  • Help to ensure that vehicles and drivers comply with regulatory requirements, including licenses, registrations, inspections, and insurance.
Emergency Response:
  • Assist in coordinating emergency response plans and procedures for accidents, breakdowns, or other incidents involving fleet vehicles.
Requirements:
  • A Diploma in Logistics, Business Management, or a related field
  • At least 3 years previous experience managing fleet.
Education, knowledge and experience:
  • A Diploma in Logistics, Business Management, or a related field
  • At least 3 years previous experience managing fleet.

Source: https://www.cifor-icraf.org/career/206844000024384421/fleet-assistant-cimmyt/

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