Reference number: 2024001
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

 

Overview

CIMMYT Kenya fleet Assistant role will include handling various administrative, operational, and coordination tasks within a corporate Services Unit.

Duties and responsibilities

 

1. Administrative Support.

• Maintaining and organizing records related to vehicle registrations, insurance, maintenance schedules, and driver information.

• Assisting in maintaining accurate and up-to-date databases of vehicle and driver details.

2. Scheduling and Coordination.

· Scheduling vehicle maintenance and repairs with service providers, ensuring minimal disruption to fleet operations.

· Coordinating vehicle inspection and other regulatory requirements.

· Arrange appointments for drivers.

3. Communication.

· Communicating with drivers regarding vehicle assignments and maintenance schedules.

4. Data Management.

· Inputting data related to fuel consumption, mileage, maintenance costs, and other relevant metrics into fleet management shared point.

· Help maintain accurate records of vehicle utilization, to be used for analysis and decision-making.

5. Supplier Liaison.

· Assist in coordinating with suppliers, such as repair shops, fuel providers ensuring timely and cost-effective services.

· Help track invoices and payments to vendors, ensuring accuracy and adherence approved budgets.

6. Driver Assistance.

· Provide drivers with necessary information, documents, and tools for their daily tasks, such as route planning, vehicle inspection checklists, and safety guidelines.

7. Reporting and Analysis.

· Assist in compiling data for regular reports on fleet performance, maintenance costs, and other key metrics.

8. Compliance and Documentation.

· Help to ensure that vehicles and drivers comply with regulatory requirements, including licenses, registrations, inspections, and insurance.

9. Emergency Response.

· Assist in coordinating emergency response plans and procedures for accidents, breakdowns, or other incidents involving fleet vehicles.

 

Requirements

• A Diploma in Logistics, Business Management, or a related field
• At least 3 years previous experience managing fleet.

 

Education, knowledge and experience

• A Diploma in Logistics, Business Management, or a related field
• At least 3 years previous experience managing fleet.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.

Application process

The application deadline is 19 Jan 2024
We will acknowledge all applications, but will contact only short-listed candidates.

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