Fleet Management Specialist – P2  

OBJECTIVES OF THE PROGRAMME

The objective of the department of Operational Support and Services (OSS) is to ensure high quality, consistent and responsive managerial and administrative services to all programmes and staff in headquarters, and where relevant, to all regions of WHO, and to promote an efficient and collaborative customer oriented working environment to achieve results. Under OSS, the Asset Management Unit consists of the following sub-units:

(i) Asset management,

(ii) Inventory reporting,

(iii) Fleet management services (WFS). The aim of WFS is to provide WHO programmes with safe, reliable, timely and cost-efficient transport solutions, with reduced environmental impact, enabling WHO staff to deliver programme activities.

DESCRIPTION OF DUTIES

Reporting to the Programme Manager, under the overall guidance of the Head Logistics Support Services and working closely with counterparts in WHO offices at all levels, the incumbent administers WHO’s Fleet Management System (Tracpoint) and provides administrative and managerial support to the WFS team. This involves ongoing contacts with country, regional and HQ staff to ensure the well-functioning of Tracpoint. This includes liaising regularly with fleet management services providers to trouble shoot technical or administrative issues.

• Act as the Global Administrator for the WHO Fleet Management System (FMS) and coordinate with Fleet Management System provider and WHO regional and country offices to ensure that all WHO vehicles are equipped and monitored with Vehicle Tracking Systems (VTS).
• Liaise with Fleet Management System provider to trouble shoot any hardware or software issues reported by WHO offices.Deliver training and helpdesk support to WHO offices staff to access the FMS and install / uninstall VTS.
• Provide regular reports and analysis on status of compliance of WHO offices with WHO road safety and vehicle management policy.
• Monitor, reconcile and update fixed asset data completeness both in FMS and WHO ERP (GSM/BMS).Liaise with the FMS service provider to make projections and reconcile license fees for each WHO office, oversee backcharging process and ensure payment of invoices.
• Prepare contracts (Purchase Orders (POs), Agreements for Performance of Work, Consultants etc.) and follow-up their completion and payment of related invoices.
• Liaise with other administrative units to ensure effective administrative support for the WFS team.
• Assist in the oversight of organization of meetings and workshops.
• Monitor and report on financial implementation of WFS’ workplan.
• Keep track of all contract extensions and renewals.
• Perform any other related duties, as required.

REQUIRED QUALIFICATIONS

Education

Essential: A first level degree from a university of recognized standing in business administration or other related field.
Desirable: Professional certification in areas such as transport and/or logistics operations management. Training or knowledge of information management systems and their application to logistics, transport or supply management and monitoring.

 Experience

Essential: Minimum two years experience providing support in the area of administration, accounting or logistics operations in the military, commercial or international organizations/institutions at the national and /or international levels. Proven experience in use of databases.
Desirable: Prior working experience in managing fleet logistics operations, including emergency or humanitarian situations with international organizations.

 Skills

Proven organizational and time management skills with the ability to multitask, identify and solve problems with little supervision. Data analytical skills. Strong interpersonal and administrative skills.

 WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

 Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1998 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

https://www.who.int/careers/diversity-equity-and-inclusion

[email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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