Foundation Controller

Foundation Controller

Location: University Development
Regular/Temporary: Regular
Job ID: 607856
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation’s preeminent engine of opportunity,
vehicle of economic mobility, and driver of social impact by
delivering equitable postsecondary value in Arizona and
beyond.

Special Information

• This position is a hybrid position which allows the incumbent
  to complete their work at both an NAU site, campus, or facility
  and at a non-centralized site with or without
  accommodation.
• This position is posted as Foundation Controller,
  which is a working title. The NAU system title for this position is
  Assistant Director, Financial
  Oversight.

Job Description

The NAU Foundation Controller supervises and is responsible for the
coordination of all monthly accounting which includes, month end
journal entries, reconciliations of accounts, balancing of
investment accounts and the monthly investment divesting. This
position works closely and collaborates with constituents to
provide financial support, ensure correct recording of financial
transactions, and ensure accuracy and completeness of information.
The Foundation Controller is the main financial liaison for the NAU
Foundation and manages the audit and tax returns for the
organization. As a member of the NAU Advancement tendersglobal.net Foundation
finance team and direct report to the NAU Foundation Chief
Financial Officer, this position has a deep understanding of
non-profit accounting, budget planning, reconciliation and assists
in review and approval of accounts payable.

Financial Operations – 60%

• Manages operational accounting activity for the Foundation and
  its subsidiaries, such as ensuring accurate and timely monthly
  close, reconciliations, investments, endowment, and pledge
  schedules.
• Prepares and provides oversight of financial transactions in
  accordance with set policies and guidelines.
• Manages and provide administration for financial applications,
  which includes accurate setup of funds and annual endowment payout
  assessments.
• Manages year-end procedures and preparing schedules for the NAU
  Foundation’s annual audit and tax 990 filings.
• Oversees the annual audit and tax filings for the NAU
  Foundation.
• Oversees Foundation insurance activity, which include but is
  not limited to special events.
• Manages local, state, and/or federal filings, such as state
  charitable registrations.
• Completes special projects, such as improving operational
  efficiencies, fund audits, data integrity checks, special reports
  for constituents, etc.
• Supervises, trains, and oversees accounting and/or
  administrative staff.

Processes, Policies & Guidelines – 20%

• Develops, assesses, and executes policies and operational
  procedures for the NAU Foundation to enhance efficient financial
  oversight practices in alignment with accounting standards.
• Provides guidance and training to constituents in adherence to
  policies and procedures.
• Main liaison and subject matter expert for NAU Foundation
  financial policies and procedures.

Financial Support – 15%

• Main financial liaison and resource for stakeholders such as
  campus partners, investment management company, auditors, etc.
• Oversees account and fund correspondence with internal and
  external constituents while providing and ensuring quality customer
  service.
• Understands the mechanics and supports in the development of
  budgets and strategic plans to guide financial planning
  decisions.
• Serves as an advisor and prepares NAU Foundation monthly budget
  report and financial statements for the NAU Foundation Board.

Other – 5%

• Other duties as assigned.
• May direct the work efforts of student employees and/or
  temporary workers.

Minimum Qualifications

• Bachelor’s degree in accounting, finance, or related field,
  and
• 3-5 years of accounting/finance experience,
• 2-4 years of financial management experience; or
• Any combination of relevant education and experience may be
  substituted for the educational requirement on a year-for-year
  basis.

Preferred Qualifications

• Master’s degree in accounting, finance, or related field,
  licensed certified public accountant.
• Finance experience in non-profit sector and/or higher
  education.
• Experience working in financial software and constituent
  database programs including, but not limited to: Ellucian CRM
  Advance, Sage Intacct, Fundriver, and/or NAU systems and
  applications.

Knowledge, Skills, & Abilities

Knowledge:

• Expert knowledge of financial operations tools, procedures,
  processes, policies, and concept; such as preparing year-end
  reports, journal entries, schedule, and 990 tax returns
• Expert knowledge of financial reporting in non-profit, higher
  education and university financial processes
• Expert knowledge working with auditors to prepare and execute
  annual audit
• Experience working with endowment funds and setting up fund
  accounts
• Experience with reconciliations, balancing of investment
  accounts, and monthly investment activities
• Knowledge of local, state, and federal financial reporting
  regulations
• Knowledge of supervisory practices and principles

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel,
  PowerPoint)
• Proficiency as a subject matter expert or adeptness in rapidly
  grasping new concepts
• Skill in detailed and complex numerical computations and
  reports
• Skill in financial modeling and analysis

Abilities:

• Supervises team members and allocates tasks.
• Coaches and mentors others; trains staff
• Effective communicator both written and verbally
• Listens actively
• Analyzes complex situations and anticipates issues
• Promotes a diverse, inclusive environment
• Ability to multitask and manage tasks independently
• Detail orientated and high-level organization skills

Background Information

This position has been identified as a safety/security sensitive
position. Therefore, per AZ Revised Statute, Northern Arizona
University requires satisfactory results for the following: a
criminal background investigation, employment history
investigation, degree verification (in some cases) and
fingerprinting. If you are applying for a job that requires a CDL,
you will be required to register with the Federal Motor Carrier
Safety Administration Drug & Alcohol Clearinghouse and adhere
to the clearinghouse requirements. Additionally, as an employer in
the state of Arizona, NAU is required to participate in the federal
E-Verify program that assists employers with verifying new
employees’ right to work in the United States. Finally, each year
Northern Arizona University releases an Annual Security Report. The report is a result
of a federal law known as the Clery Act. The report includes Clery
reportable crime statistics for the three most recent completed
calendar years and discloses procedures, practices and programs NAU
uses to keep students and employees safe including how to report
crimes or other emergencies occurring on campus. In addition, the
Fire Safety Report is combined with the Annual
Security Report for the NAU Flagstaff Mountain Campus as this
campus has on-campus student housing. This report discloses fire
safety policies and procedures related to on-campus student housing
and statistics for fires that occurred in those facilities. If you
would like a free paper copy of the report, please contact the
NAUPD Records Department at (928) 523-8884 or by visiting the
department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $82,000. Annual salary commensurate with
candidate’s qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair
Labor Standards Act (FLSA) and therefore will not earn overtime or
compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position. NAU offers an
excellent benefit package including generous health, dental and
vision insurance; participation in the Arizona State Retirement
System or the Optional Retirement Program; 22 days of vacation and
10 holidays per year; and tuition reduction for employees and
qualified dependents. More information on benefits at NAU is
available on the Human Resources
benefits website. NAU is a tobacco and smoke-free campus.
Service Professionals are hired on a contract basis, renewable each
6 months according to terms of the
Conditions of Professional Service. Employees offered a
position will be eligible for state health plans (including NAU’s
BCBS Plan). New employees are eligible
for benefits on the first day of the pay period following their
enrollment, after their employment date. Employees will have 31
days from their start date to enroll in benefits. If a new employee
chooses the ASRS retirement option, participation in the Arizona
State Retirement System, and the long-term disability coverage that
accompanies it, will begin on the first of the pay period following
6 months after the new employee’s start date. New employees who
choose to participate in the Optional Retirement Plan (ORP), which
is an alternative to the ASRS plan for faculty and other appointed
staff, will begin to participate on the first day of the pay period
following election. Additionally, the long-term disability plan
that accompanies the ORP will begin on the first day of the pay
period following election.

Learning and Development

Your career at Northern Arizona University includes the opportunity
for professional development. New employee on-boarding training includes courses to
be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship
for this position.

Application Deadline

30 days, minimum

How to Apply

To apply for this position, please click on the “Apply” button on
this page. You must submit your application by clicking on the
“Submit” button by midnight of the application deadline. If you
need assistance completing your application there are instructions
available on the Human Resources website or in person in the
Human Resources Department located in Building 91 on the NAU Campus
– on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable
accommodation to participate in the hiring process, please contact
the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ
86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal
Opportunity/Affirmative Action Institution. Women, minorities,
veterans and individuals with disabilities are encouraged to apply.
NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps,
and other National Service alumni are encouraged to apply.

To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=607856&PostingSeq=1

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