Freedom of Expression Administrative Assistant

Job Title: Freedom of Expression Administrative Assistant
Career Stream: Support
Career Level: Support Level 1
Department: CSP
Location: Paris, France
Workplace Designation: Fully/Partial Remote
Hours: 35 hours per week
Term: 3-month Fixed-Term Contract at full time, or 4-5 months at part time
Funding: 100% Direct
Line Manager: Business Operations Manager
Also Reports To: N/A
Direct reports: N/A
Salary: €23,666-€28,422 full time equivalent per annum (depending on location)

About Internews:

Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a charity operating internationally, with administrative centers in California, Washington DC, London, and Paris as well as regional hubs in Bangkok, Kiev, and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America, and North America.

During 2017, Internews Europe initiated the process of acquiring effective control of the French Non-Profit Association Internews International. Both companies prepare statutory consolidated reports. Internews Europe and Internews US both form the Board of Internews International. All Internews companies have the same vision and mission.

About the role

The post holder will assist Internews Programme Officers in the administrative management of various donor-funded projects, including compliance with internal and donor policies and procedures, filing and general administration. The post holder must have the right to work in France; Internews has offices in Paris (20th arrondissement).

Roles and Responsibilities

• Support to Programme Officers in reviewing financial reports from sub-grantees, including but not limited to review of internal and donor compliance.
• Vetting (eg. checking against international databases) of sub-grantees and suppliers
• Record keeping of relevant finance and administration documents, including documentation preparation for project audits as required.
• Review and processing of CSP payments.
• Payment follow-up with Finance team: lead liaison between CSP programme team and Finance on all payment questions.
• Active participation in ERP set-up for Internews International, and then training of CSP programme team as needed.
• Other work as directed.

Person Specification

Essential

• Technical post high school certificate (or higher) in Administration, Finance or other related subject.
• Financial and/or administrative experience gained in a demanding and fast-paced environment.
• Fluent English written and spoken skills.
• Good organisational skills, the ability to prioritise and to meet deadlines.
• Accuracy and attention to detail
• Proficiency in MS Excel and MS Word
• Good interpersonal skills
• The ability to be flexible and adaptable, working as part of a small team
• Office management and coordination skills, including the demonstrable ability to work successfully with external stakeholders and vendors

Desirable
• Other regional language proficiency (eg. Arabic, Turkish, Farsi, Russian)
• An understanding of donor (eg. European Commission, Swedish International Development Cooperation Agency) rules and regulations
• International NGO work experience, or aspiration to work in the international NGO sector
• An interest in media & journalism, international relations and geopolitics

Vacancy Timeline:
Closing date for applications: 11 March 2024

This position will be located in France and therefore a successful applicant must be able to demonstrate their right to work in France prior to the start date.

Candidates must submit a succinct covering letter of no more than 2-pages explaining how they satisfy the requirements of the person speciation in addition to a CV highlighting relevant experience.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.