Fund Raising Assistant

Under the supervision of the Fundraising Officer NO2, the position of fundraising assistant at theGS5 level is required to assist in the administration, implementation, monitoring and evaluation of fundraising activities.

Key functions, accountabilities and related duties/tasks:

Support the smooth running of fundraising activities, including but not limited to:

• Support the processing of data on a monthly basis and extract data from website and enter to master database
• Assist with back-end processes supporting individual fundraising programme
• Extract data and verify data accuracy

Assist the Fundraising Officer in the campaign development:

• Assist the preparation of proposals and presentations
• Coordinate in setting up relevant agency meetings, including selecting appropriate venues
• Support in developing of processes to ensure smooth operation of fundraising activities in line with UNICEF standard

Vendor operation functions to support fundraising officer’s management work, like suppliers management, financial management:

• Certifying vendor invoices for accuracy and completeness
• Assist with procurement of services and supplies (eg. competitive bidding processes)
• Submission of finance invoices
• Submission of vendor forms
• Operating VISION for the team
• Raising Purchase Requisition (PREQ) services
• Raising Purchase Order (PO) – for individual consultants
• Raising and closing of TAs for IFR staffs who are traveling
• Raising Fund Commitments (FC)
• Checking on work orders and to ensure all supporting documents are proper
• Monitoring the contracts that are currently open and/ or expiring
• Monitoring total expenditure

Assist the Fundraising Officer in suppliers coordination:

• Coordinate with suppliers to provide best quality service and production
• Support of seeking better solution for fundraising product quality improvement and product improvement
• Coordinate with warehouse for better product storage
• Help supervisor to coordinate regular meeting with suppliers for aligning requirenment, time-line, quality assurance, delivery requirement and other problem happened during the process

Perform other reasonably related duties as assigned by supervisor.

Impact of Results

• The fundraising assistant GS5 is key in providing day to day support of fundraising activities, including data support, database updates, suppliers coordination and liaison on fundraising product manufacturing.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work Experience:

• A minimum of five years of relevant administrative or clerical work experiences.

Language Requirements:

• English and Chinese language skills are required.

Source: https://jobs.unicef.org/cw/en-us/job/577038