Funding and Operations Manager

Summary

• Join a small, growing organisation and have an outsized impact
• Staff member supporting wider volunteer-based organiser group
• 37.5 hours a week with regular in person evening and weekend work, time off in lieu
  supplied during the week
• Flexible working available
• Salary: £33,000 – £38,000 per annum, dependent on experience
• 1 year contract with possibility of extension
• Location: Home working with in-person commitments in London
• Unfortunately, candidates must be legally entitled to work in the UK.
• Reports to: Director
• Staff benefits:
  • 25 days holiday plus bank holidays,
  • 5% employer pension
    contribution, 
  • training, 
  • welfare support, 
  • time off in lieu, 
  • some flexibility over hours.
• Deadline: 7th May 10am

Role description 

Fossil Free London is an energetic and welcoming grassroots activist group which opposes the
presence of fossil fuel companies and fossil fuel finance in our city, and explores what London
could be without them. We execute a range of creative, disruptive and accessible protest
actions in the city, with a focus on bringing new activists into the climate movement and
amplifying our impact through social media and the news.

We are a fast paced organisation on a trajectory towards major growth. We have three existing
members of staff and an organiser network of hundreds of activists. Fossil Free London has
received increased funding year on year and we have established relationships with several
major funders. We are now looking to hire a motivated and experienced manager to oversee our
funding streams, day-to-day finances, and digital operations. This is an exciting opportunity
to contribute to our mission to stop climate breakdown and help grow the organisation.

This role will report to the Director of Fossil Free London. While funding and operations will
be the major responsibilities for this post, as a small organisation support is likely to be
required across other areas. Fossil Free London is not a registered charity.

Responsibilities

Funding and reporting

• Researching potential funders and building relationships
• Maintaining a pipeline of funding and monitoring funding deadlines
• Writing grant applications, collaborating to ensure funding proposals align with group
  objectives and values
• Reporting to funders on completed grants and spending
• Assisting the Director to ensure the group meets core funding objectives
• Developing alternative funding streams (such as individual giving)

Finance

• Tracking and recording income and expenditure
• Maintaining oversight of the budget and projections
• Identify and assign spending to funding streams
• Leading on invoicing and receipt processes
• Managing expenses for staff and organisers
• Advising staff and organisers on available budget
• Working with our fiscal host the Social Change Nest CIC
• Supporting the Director to ensure group functions in line with ethical, strategic and legal
  responsibilities 

Operations:

• Logging, organising and upkeeping digital storage and databases e.g. photo logs for press,
  lists of actions, press appearances
• Maintaining digital security across platforms
• Managing data and GDPR compliance
• Maintaining the staff handbook
• Booking venues
• Supporting the Director to develop internal operations, policy and governance processes
• Supporting the Director and rest of the staff team as needed

Key skills and experience 

We recognise that no one will meet all of these criteria precisely. If you feel you agree with
our goals, have useful skills to share and think you could be helpful for our development,
apply! 

Essential:

• Highly organised and attentive to detail
• Demonstrable success in grants and fundraising
• Experience in financial management or support
• Experience of operations and administration
• Excellent written communication skills
• Highly numerate 
• Digital proficiency
• Able to work independently and flexibly in a small team
• Commitment to the mission and values of Fossil Free London

Desirable:

• Demonstrable success in fundraising in the climate and environment sector
• Experience of contributing to the development of operations and policy processes

We actively encourage applications from marginalised communities, such as women and people
of colour, recognising that the environmental movement thrives when it is more diverse.

How to apply

To apply, please submit:

• a CV of maximum 2 pages in font 12
• a cover letter of max 2 pages in font 12

setting out why you are interested in this role and how you meet the essential and desired
criteria.

Send your application via email to robin [@] fossilfreelondon.org with the role title as the
subject line. 

Accessibility

We are happy to consider any reasonable adjustments that candidates may need during the
recruitment process. If there are additional accommodations you’d like to request, please
contact Robin – robin [@] fossilfreelondon.org 

Process

The structure of the interview process will be: an aptitude test of some of the essential
skills listed above, which will be done remotely, a possible Zoom interview and then, if
relevant, an approximately 45 minute interview face to face in London asking about your
interest in the role, examples of your skills and experience and the ideas you will bring. 

We do our best to make the interview a friendly and constructive process – we are not here to
catch you out. Some top tips to prepare for an interview can be found here.

• Please send us your application by 7th May at 10am
• We will respond to all applicants by 10th May

We will be conducting competency tests and interviews likely between the 13th to 17th May
although we will confirm exact dates soon by updating our website