The Technical Secretariat of UNPRPD MPTF is based in the UNDP Governance team in the Bureau of Policy and Programme Support. The UNPRPD Technical Secretariat operates in accordance with the UNPRPD Strategic Operational Framework 2020–2025 and agreed annual work plan developed following strategic direction from the Policy Board and upon approval by the Management Committee.
With over 40 active programmes yearly the UNPRPD FUND is working towards improving the way in which programmes are designed and results monitored and captured in line with its new log frame.
The Fundraising and Outreach Specialist will manage the Fund’s outreach and mobilization strategy with the purpose to increase donors’ contributions by supporting building relationships, advance profile of the fund and exploring new fundraising opportunities.
Position Purpose
Under the Fund’s Manager the Fundraising and Outreach Specialist will manage the Fund’s outreach and mobilization strategy with the purpose to increase donors’ contributions by supporting building relationships, advance profile of the fund and exploring new fundraising opportunities.
Duties and Responsibilities
Participate in the building of strategic partnerships and implementation of the resource mobilization strategy.
- Develops a resource mobilization strategy with clear targets and monitoring indicators.
- Tracks and analyzes funding trends and prepares background information for relevant opportunities.
- Draft timely communication with donors including follow up notes and acknowledgement, and thank you letters for all donors.
- Support the Programme Coordinator in the preparation and monitoring of grant applications, correspondence, and progress of applications and report updates.
- Propose and manage the organization of visibility and fundraising events.
- Advise and support building and maintaining relationships with donors and funders.
- Maintain donor records and files.
- Development background information and briefs on future potential donors.
Provision of advisory services on strategic outreach.
- Develop outreach and visibility strategy with key targets and monitoring indicators.
- Identifies engagement opportunities to increase the Fund’s visibility and enhance its mandate.
- Identify engagement opportunities and coordinate the planning and organization of events.
- Advise and supports TS Manager’s engagement with stakeholders and participation in relevant events.
- Oversee the development of a contact database and administer files regarding partners.
- Attend meetings, special events and provide support where needed.
Facilitation of knowledge sharing and management of digital communications.
- Coordinate the management of UNPRPD MPTF digital and social media platforms, including the website, photo, audio and video channels.
- Coordinate and undertake the production and publishing of content (text, images, video, or HTML) that support and engage different sets of audiences including potential donors.
- Lead on the production of a quarterly UNPRPD Newsletter.
- Coordinate the production of communication products and materials to support the work of the UNPRPD MPTF for a wide variety of media and donor and government partners.
- Provide editorial input into all forms of varied publications, reports and website updates as needed.
- Manage communications officer.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the and the Technical Secretariat and the Fund.
Supervisory/Managerial Responsibilities: Supervise and manage Communications officer.
Competencies
Core:
Achieve Results:
- Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively:
- Proactively mitigate potential risks, develop new ideas to solve complex problems.
Learn Continuously:
- Create and act on opportunities to expand horizons, diversify experiences.
Adapt with Agility:
- Proactively initiate and champion change, manage multiple competing demands.
Act with Determination:
- Think beyond immediate task/barriers and take action to achieve greater results.
Engage and Partner:
- Political savvy, navigate complex landscape, champion inter-agency collaboration.
Enable Diversity and Inclusion:
- Appreciate benefits of diverse workforce and champion inclusivity.
People Management:
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical:
Business Management: Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy.
System Thinking: Business Direction & Strategy
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Portfolio Management: Business Management
- Ability to select, prioritize and control the organizations programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.
Communications: Multimedia writing/editing
- Ability to create and/or edit written content for multimedia.
Partnership Management: Resource mobilization
- Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities and establish a plan to meet funding requirements.
Partnership Management: Private Sector resource mobilisation
- Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources.
External relations and Advocacy: Event Planning and execution
- Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.
Required Skills and Experience
Education:
- Advanced university degree (master’s degree or equivalent) in Social Science, Public Relations, Communications, Journalism, or related field is required, OR
- A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.
Experience:
- Minimum 5 years (with Master´s degree) or 7 years (with Bachelor´s degree) of work experience required in the field of strategic outreach, resource mobilization and public relations and communications.
- Proved experience in designing and implementing strategic communications and outreach strategy is an asset.
- Proven experience in conceiving, planning, and managing outreach and visibility events is an asset.
- Excellent experience in drafting and editing different communications materials for different audiences including donors and potential partners is an asset.
- Experience in UN system or international development organizations and work on human rights is a strong asset.
Language:
- Fluency in English is required.
- Knowledge of other UN languages would be a strong asset.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters.
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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